Office Administration Coordinator
3 weeks ago
GAIA LIFESTYLE HOLDINGS PTE. LTD., a rapidly growing Food and Beverage (F&B) and Shared Services Company, seeks an Office Admin Executive to provide support to the Office Admin Manager and other assigned personnel.
Job OverviewThis role involves coordinating and assisting with day-to-day general administration duties, including managing phone calls, correspondences, paperwork, and reception tasks. The ideal candidate should possess excellent communication skills, a friendly and approachable personality, and be a good team player.
Key Responsibilities:- Coordinate and assist in general administration duties, such as managing phone calls, correspondences, and paperwork;
- Assist with Employee Onboarding, preparing office equipment, stationery, and software;
- Maintain office supplies, including business cards, stationery, pantry, water dispensers;
- Make arrangements for ordering gifts, such as flowers, hampers, vouchers, and gift packages;
- Manage office maintenance, aircon, toilet, printer, and cleaning services, liaising with external vendors and suppliers;
- Provide support to the IT team, receiving delivery orders, checking invoices, and processing payment matters;
- Check against the IT ticketing system for requests of IT equipment and assist in service delivery;
- Coordinate and manage meeting room bookings when necessary;
- Ensure the cleanliness and maintenance of meeting rooms and office facilities;
- Assist in ordering and coordinating refreshments for meetings;
- Arrange for courier services and handle incoming and outgoing correspondences;
- Maintain admin databases, including staff contact lists, access card lists, office key lists, birthdays, and announcements;
- Organize company functions and travel arrangements, if applicable;
- Document standard operating procedures for all admin processes;
- Perform ad-hoc duties as required.
- Diploma/A Levels/ITE/Professional Certificate in any field;
- Good disposition, interpersonal, meticulous, and detail-oriented with the ability to multitask;
- Comfortable working in a fast-paced environment;
- Possess a positive attitude to learn and grow with the company;
- Proficiency in Microsoft Office is an advantage;
- Able to work independently and as part of a team.
$40,000 - $60,000 per annum, based on experience and qualifications.
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