Executive Assistant to Senior Management

9 hours ago

Singapore beBeeAdministrative Full time $50,000 - $75,000
Job Title: Executive Assistant to Senior Management

You will be working as an executive assistant to senior management in South Mumbai, providing comprehensive administrative support to ensure the smooth day-to-day operations.

Key Responsibilities:
  • Manage calendars and schedules meetings, appointments, and travel arrangements with attention to detail and a high level of discretion
  • Prepare for meetings by coordinating materials, organizing agendas, and taking minutes to ensure effective communication and decision-making
  • Supervise, train, and schedule household staff while conducting performance reviews and maintaining organized files and records
  • Handle hiring and termination processes as needed and document management, report preparation, presentation, and event planning coordination
Requirements:
  • Bachelor's degree in business administration, communications, hospitality, finance/investment, or a related field is essential
  • A minimum of 5 years of experience as an executive assistant, personal assistant, or in a similar administrative role is required
  • Exceptional time management skills, ability to prioritize tasks effectively, and proficiency in office software and household management tools are necessary
Skillset:
  • Strong multitasking abilities and excellent communication and leadership skills are crucial
  • High levels of discretion and confidentiality are expected, along with the ability to work independently, demonstrate initiative and problem-solving skills, and adapt to changing priorities
  • Familiarity with event planning, local service providers, and contractors is desirable

This is an exciting opportunity to work closely with senior management and contribute to the success of the organization. If you have a strong administrative background, excellent communication skills, and a proactive approach, we encourage you to apply.

The ideal candidate will be highly organized, able to multitask effectively, and possess a high level of professionalism. A bachelor's degree in business administration or a related field is essential, along with at least 5 years of experience as an executive assistant or in a similar role.

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