Highly Skilled Administrator

1 week ago

Singapore beBeeSupport Full time $40,000 - $60,000

Job Title: Administrative Support Professional

We are seeking an experienced and skilled Administrative Support Professional to provide high-quality support to our team. The role involves delivering exceptional administrative services, managing deadlines, and responding to changing priorities.

Key Responsibilities:

  • Provide timely and accurate administrative support to practice management assistants and legal assistants.
  • Deliver high-quality work while managing deadlines and competing priorities.
  • Meet required deadlines and negotiate alternate timeframes when necessary.
  • Scan, print or photocopy relevant documents as required by the relevant practice group support colleague or lawyer.
  • Liaise with business services and other departments to coordinate urgent mail and courier requests.
  • Develop and maintain a robust file management system for all electronic and hard copy documents.
  • Provide ad hoc support to the group or division, including dealing with incoming mail, answering the telephone, amending documents, and any other administrative duties.
  • Assist lawyers with petty cash requests, currency requests, and expense claims in a timely manner.
  • Assist with updating client information and relevant databases following legal assistant or lawyer instructions.
  • Prepare files for archiving and manage return and retrieval of files according to firm guidelines.
  • Assist with internal and external practice group events and functions.
  • Adhere to firm, office, and practice group policies and procedures.

Required Skills and Qualifications:

  • At least 1 year of experience in an administrative role.
  • Knowledge of the Microsoft suite (Outlook, Word, Excel, and PowerPoint).
  • Good written and verbal communication skills with a demonstrated ability to build effective relationships.

Benefits:

Our organization offers a dynamic and supportive work environment that encourages growth and development. We invest in your personal and professional growth and support you to achieve your ambitions.

About Us:

Our organization is a leading global entity with over 6,000 people operating in key financial centers and major growth hubs. We're recognized leaders in contentious matters, regulatory work, and complex public and private transactions. We're invested and resourceful, understanding the part technology and digitalization play in delivering legal services. You'll have the opportunity to engage with an open mind and curiosity.

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