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Office Administrator

1 week ago

Singapore Proofpoint Full time

Corporate Overview

Proofpoint is a leading cybersecurity company that prioritizes the protection of its employees. We utilize an integrated suite of cloud-based solutions to safeguard our teams from targeted threats.

We are dedicated to creating a secure and collaborative work environment, where our employees can thrive. As an experienced Office Manager, you will play a vital role in maintaining the smooth operation of our Singapore office.

Your day-to-day responsibilities will include:

  • Serving as the primary point of contact for maintenance, mailing, office supplies, equipment, and desk moves.
  • Collaborating with Senior EMEA Facilities Manager to develop and maintain office policies.
  • Organizing office operations and procedures.
  • Coordinating with the IT department on office equipment, employee onboarding, and other related tasks.
  • Managing relationships with vendors, service providers, and landlords.

You will be responsible for managing office budgets, ensuring accurate and timely reporting, and providing general support to visitors and candidates. You will also organize office events and comply with company Health & Safety procedures.

To succeed in this role, you will need:

  • Proven experience in office management, administration, or leadership.
  • Familiarity with office management systems and procedures.
  • Excellent time management skills, ability to multitask, and prioritize work.
  • Organization skills, attention to detail, and critical thinking.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office.
  • Able to work independently and with remote teams.

At Proofpoint, we believe in creating a culture of collaboration and appreciation. If you share our commitment to protecting people and delivering exceptional results, we encourage you to apply today.