Front Desk Administrator

2 weeks ago


Singapore beBeeAdministrative Full time $45,000 - $55,000
Administrative Assistant

We are seeking a highly organized and detail-oriented individual to provide exceptional front desk support.

Key Responsibilities:
  • Respond to telephone and walk-in inquiries from students, parents, vendors, visitors, customers etc.
  • Manage all incoming mail and distribute them to the relevant staff.
  • Issue keys to students and staff.
  • Organize and maintain updated copies of administrative documents.
  • Maintain student injury logbook and follow up with staff and parents in accordance with safety protocols.
  • Notify parents of students who are unwell or students who are dismissed early.
  • Retrieve and update daily staff attendance reports from the school system.
  • Maintain time-off logbook for all staff and verify that time-off applications are duly approved.
  • Handle loss-and-found cases and maintain proper records.
Administrative Support Duties:
  • Process procurement and payment documents for all departments.
  • Upkeep payment record files and verify that all payment vouchers are accounted for.
  • Review monthly ad hoc bus booking records and tally with vendor's billing report.
  • Assist with temperature taking exercise for staff and other ad hoc school exercises.
Requirements:
  • Basic computer skills (MS Office, Outlook)
  • Organized, meticulous and has good interpersonal skills
  • Relevant experience in front desk and administration duties


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