Office Operations Coordinator

1 week ago

Singapore beBeeAdministrative Full time $4,000 - $6,000

Job Title: Office Operations Coordinator

We are seeking an experienced and organized Office Operations Coordinator to support our office operations and provide administrative assistance to various departments. This is a unique opportunity for someone who enjoys working in a fast-paced environment and has excellent communication skills.

Main Responsibilities:
  • Coordinate office administration, including ordering supplies and maintaining a well-stocked pantry.
  • Assist with new employee orientation and training coordination to ensure a smooth onboarding process.
  • Maintain staff records and personnel files confidentially, adhering to data protection policies.
  • Process insurance matters and claims efficiently, ensuring timely resolutions.
  • Organize and maintain accurate filing systems, both physical and digital.
  • Track staff attendance, leave, and overtime, providing valuable insights for management.
  • Assist with payroll processing, ensuring accuracy and compliance.
  • Support the Leasing Manager with agreement monitoring, staying up-to-date on contract terms.
  • Handle accounts receivable, accounts payable, and general ledger tasks, maintaining a balanced books system.
  • Collect payments from customers, preparing aging reports to identify potential issues.
  • Verify customers' invoices, ensuring accuracy and completeness.
  • Prepare invoices to customers based on quotations, meeting deadlines and expectations.
  • Process payments to contractors and suppliers, maintaining a positive working relationship.
  • Prepare month-end journal entries, closing out the financial period accurately.
  • Maintain fixed asset records, tracking depreciation and asset value.
Required Skills:
  • Accounts Payable
  • Microsoft Office
  • Microsoft Excel
  • Inventory
  • Journal Entries
  • Administration
  • Payroll
  • Data Entry
  • Office Administration
  • Accounts Receivable
  • General Ledger
  • Accounting
  • Administrative Support
  • Microsoft Word
  • Training Coordination
Benefits:

This role offers opportunities for growth and development in a dynamic environment. We offer a competitive salary and benefits package, as well as ongoing training and support.

Other Requirements:

A minimum of 2 years' experience in an administrative or office operations role is required. A degree in Business Administration or related field is also preferred.

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