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Executive Assistant to Managing Director

3 weeks ago

Singapore T-SYSTEMS SINGAPORE PTE. LTD. Full time

About T-Systems:

T-Systems is a leading provider of digital services, offering integrated end-to-end IT solutions to drive the digital transformation of companies in all industries and the public sector. Our focus includes automotive, manufacturing, logistics, transportation, healthcare, and the public sector. We develop vertical, company-specific software solutions for these sectors.

About the Role

We are seeking a highly skilled and proactive Executive Business Assistant to support our Managing Director in various operational, administrative, and project management capacities. The successful candidate will act as a crucial liaison between the MD and the management team, ensuring effective communication and seamless execution of key projects and initiatives.

Responsibilities
  • Serve as a primary point of contact and bridge between the MD and the management team, facilitating clear and effective communication, ensuring alignment and close tracking of issues/actions.
  • Manage the MD's calendar, scheduling meetings, appointments, and other engagements.
  • Prepare and organize meeting notes, action items, reports, and presentations to support the MD's activities.
  • Lead and oversee org-wide projects as directed by the MD, ensuring timely and successful completion.
  • Monitor progress on key initiatives, providing regular updates and reports to the MD and relevant stakeholders.
  • Identify potential issues or roadblocks, propose solutions, and implement alternatives to keep projects on track.
  • Streamline and optimize office and meeting operations and procedures to enhance overall efficiency and effectiveness.

Requirements:

  • Bachelor's degree in Business Administration, Project Management, or a related field.
  • Min 5-7 years of experience in executive support/project management within the IT Consulting/Services/Tech or professional services industry.
  • Proven track record of managing high-level executive support, process improvements and project management of strategic initiatives.
  • Exceptional organizational, multitasking, and problem-solving skills.
  • Strong written and verbal communication abilities, with an aptitude for stakeholder management.
  • High degree of professionalism, confidentiality, and integrity.