Club Events Coordinator

7 days ago

Singapore beBeeMembership Full time $40,000 - $80,000
Job Description

We are seeking a highly skilled professional to fill the role of Marketing and Membership Officer. This position requires exceptional organizational, communication, and interpersonal skills to effectively manage events, programs, and activities at the clubhouse.

The successful candidate will be responsible for planning, scheduling, developing, designing, organizing, promoting, preparing, and conducting all events organized by the club. This includes but is not limited to:
  • The planning, promotion, organization, and conduct of the club's events and activities, members' functions, and corporate events.
  • Drive the growth of events held in the club through various sales & marketing channels and enhance the value of the club as an events venue.
  • Coordinating and liaising with internal stakeholders including clubhouse, marina, and F&B support necessary for the efficient and effective conduct of all events. Liaising with external stakeholders including the F&B operator in the planning, promotion, organization, and conduct of event activities.
  • Ensuring that the club's membership front office is provided with accurate and timely information pertaining to all events.
  • Assisting in the preparation of various periodic reports for management's analyses and decision-making.
  • Liaising with all organizations and agencies that deal in sea sports, social & recreation, and any other related activities.
  • Ensuring the safekeeping of all events-related documents with specific attention to certification, proficiency records of courses, events held, and any other activities related to and/or organized by the club.
  • Attending promptly to all events-related problems with emphasis on providing long-term solutions to those of a systemic nature.
  • Working in close cooperation with the marketing and membership officer to better promote events and club membership and ensure frequent content is available through various events.
  • Pre-event costings, post-events evaluation, and post-events reports.
  • Managing the calendar of events to ensure there is an active stream of events for members.
  • Developing templates for events, including proposals, forms, etc.
  • Securing and managing sponsors for the funding of the club's activities and events. In this respect, the reporting manager must be consulted prior to agreeing to any contract with any organization; the general manager is also the club's signatory for any such contracts.
  • Planning, organizing, promoting, preparing, conducting, and ensuring participation in the club's events, whether on land or at sea. In this respect, you are strongly encouraged to be familiar with the main sea sports and social & recreation activities.
  • Handling ad hoc projects as directed by the marketing and membership manager.
  • You will also be expected to perform any other suitable duties commensurate with your capability and potential as may be decided by the reporting manager.

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