Regional HR Coordinator

2 weeks ago

Singapore Totalenergies Marketing Asia-pacific Middle East Pte. Ltd. Full time

Project implementation

. Facilitate and monitor the Group or Regional projects' implementation and progress, including but not limited to Diversity, Employee Engagement/wellbeing, MSM, Compensation Survey, VCS, Salary Structure design, Total Capital, Performance Share, TotalEnergies Survey, HR Assistance, etc.

. Provide counseling to small affiliates when necessary

. Design quarterly Regional HR Calendar and projects updates to share with APME affiliates

Annual Performance Review(APR) and Manager Review

. Be responsible for launching and following APR campaign in the region (including but not limited to campaign kick-off, technical trouble shooting by providing procedure guidelines and counsels needed by affiliates)

. Assist with the preparation of APMO Mancom N-1 EIA calibration meeting

. Provide data analysis from APR results by countries/affiliates and propose optimization proposals

TotalEnergies Survey (TES) and Pulse Survey

. Be responsible for launching and tracking the completion rate of TES and Pulse Survey campaign

. Collect affiliates' TES action plans and follow up the implementation, share some best practices with affiliates when necessary.

HRIS Maintenance/Optimization

. Collaborate with Paris and affiliates to maintain/update timely the information in HRIS (including but not limited to HR4U, IDEAL, HRCount, Sogreat, etc.)

. Ensure integrity and consistency of information in HRIS and Global database as request

. Propose and implement framework for HRIS management in the region

. Prepare communication and trainings to support the users in the implementation of HRIS

. Work with affiliates to ensure all transactions are properly managed in terms of data accuracy

. Create new data values to ensure relevancy of job data for employee

. Identify and close all data gaps for critical employee information (division, job title, job/company admission date etc.)

. Execute and document of all required reports through HRIS with efficiency and accuracy

. Maintain and update the regional movements of Job Grade 12 and above employees in HRIS database

. Liaise with vendors and Paris on various troubleshooting of technical issues

HR Reporting and Data Collection/Analysis

. Set up Data Collection Process and Guideline to enhance Data quality.

. Collect and consolidate HR Dashboard data from affiliates including but not limited to HC, Recruitment, Departure, Diversity etc.

. Contact affiliates frequently for data and information exchange to make sure the prioritized reporting, survey or data submission to group and region are done accurately and timely

. Annual PC/BU HC collection and analysis, prepare waterfall presentation slides

. Proceed HR data analysis and present the trend and findings to line manager

. Use Power BI to do up visualizations for HR Dashboard and Recruitment Diversity Dashboard

. Keep all APMO subsidiaries shareholding updated twice a year, as at 1 January and 1 July.

. Maintain the contact information of the affiliate HR and Managements by quarterly

. Collect HR Highlights from targeted countries by quarterly

Regional Expats Tax Management and Coordination

. Led and managed al KPMG-related queries and invoices independently and worked with Finance to process all payments

. Responsible for and processed all payments in Regional HR team by working with Finance team to ensure timely payment to all vendors

HR Communication & Events

. Regularly organize Regional HR Webinars

. Regularly collect HR news from affiliates and post on HR intranet (WAT) and proactively optimize the intranet

. Assist to organize regional HR Seminar/webinar/team activities from time to time

Other tasks assigned by line manager.

Requirement

Bachelor's degree or above, major in Human Resources Management, Business Administration etc.

. Above 10 years' working experience in HR function, and knowledge in C&B, HRIS is a plus

. Strong data analysis skills, task and detail oriented, ability to process data with sensitivity and accuracy

. Good communication skills, proactive and keen to learn

. Able to work independently, a good team player

. Good command of Microsoft Excel, Word and PowerPoint

. Fluent in English

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