Admin Officer

2 weeks ago


Singapore Singapore Island Country Club, The Full time

Job Functions & Summary:

  • Perform administrative and office support activities for section managers within the Bukit, which includes Facilities, Lifestyle and F&B Department.

Job Roles & Responsibilities:

  • Manage office supplies inventory and procurement for the facilities, lifestyle, and F&B departments.
  • Assist in the preparation and distribution of documents, reports, and presentations.
  • Take minutes during department manager's weekly meetings.
  • Maintain records of equipment, assets, and warranties for all departments.
  • Collect and track records of patronizing and participation in F&B and Lifestyle facilities.
  • Manage, track, and analyze members' feedback and comments.
  • Manage the MOD roster, reports & observation files.
  • Prepare Memos, Expenditure Approval, Invoice & related document submission.
  • Support with Tender processes.
  • Update and maintain licenses, permits, and certifications as necessary.
  • Maintain a centralized repository of contract documents and records, ensuring accessibility and accuracy.
  • Serve as a point of contact between departments, fostering effective communication and collaboration.
  • Maintain accurate and up-to-date records, databases, and files for the Club facilities, sports, and F&B departments.
  • Prepare and distribute internal memos, policies, and procedures as needed.
  • Perform general clerical duties including photocopying, faxing, and mailing.
  • Maintain electronic and hard copy filing system (service reports, work orders, quotations, agreements, contracts, tenders, licenses, etc.).
  • Prepare agendas for meetings and schedules.
  • Liaise with internal departments regarding paperwork and follow-up on job issues.
  • Provide staff engagement support.
  • Assist in coordinating training for Team members.
  • Any other duties as assigned from time to time.

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