Junior HR Generalist

2 weeks ago

Singapore Triton Ai Pte. Ltd. Full time
  • 2 headcount
  • Permanent role with VB
  • Can start work on a short notice/immediately added advantage
  • Preferably with a minimum 2 years of generalist experience

Job Summary

Recruitment Process:

  • Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
  • Coordinate interview logistics, including arranging interview rooms and communicating with candidates.
  • Participate in interviews as needed and provide feedback to hiring managers.
  • Conduct reference checks and background verification for selected candidates.
  • Support the preparation of employment contracts and onboarding documentation for new hires.

Onboarding:

  • Coordinate the onboarding process for new hires, including conducting orientation sessions and facilitating introductions to team members.
  • Ensure all necessary paperwork and documentation are completed accurately and in a timely manner.
  • Provide support and guidance to new employees to help them acclimate to their roles and the company culture.

Offboarding and Exit Clearance:

  • Manage the offboarding process for departing employees, including conducting exit interviews and collecting company assets.
  • Coordinate with relevant departments to ensure a smooth transition for departing employees.
  • Conduct exit clearance procedures, including retrieving company property and facilitating the return of access badges, laptops, and other equipment.

Payroll Processing:

  • Assist in processing monthly payroll accurately and in a timely manner.
  • Verify attendance records, overtime, and leave applications to ensure accurate payroll calculations.
  • Coordinate with relevant departments to resolve any discrepancies in payroll data.
  • Prepare payroll reports and maintain payroll records.

Work Pass Application:

  • Assist in the preparation and submission of work pass applications for employees.
  • Ensure compliance with government regulations and documentation requirements.
  • Liaise with relevant government agencies and external vendors for work pass matters.
  • Track the status of work pass applications and provide updates to stakeholders.

HR Administration:

  • Support HR administrative tasks such as maintaining employee records, updating HR databases, and preparing HR-related documents.
  • Assist in onboarding and offboarding processes for employees.
  • Respond to employee queries regarding HR policies, benefits, and procedures.
  • Maintain confidentiality and handle sensitive HR information with discretion.

Compliance and Policy Adherence:

  • Stay updated with relevant employment laws, regulations, and best practices.
  • Ensure compliance with company policies and procedures in all HR processes.
  • Assist in conducting audits to ensure data accuracy and compliance with HR policies.

Employee Relations:

  • Foster positive employee relations by addressing employee concerns and providing support as needed.
  • Assist in organizing employee engagement activities and initiatives.
  • Contribute to maintaining a positive and inclusive work environment.

Qualifications:

  • Diploma/ Bachelor's degree in Human Resources, Business Administration, or related field.
  • Minimum 2 years of experience in human resources roles, preferably as an HR Generalist including payroll and work pass application.
  • Knowledge of HR best practices, employment laws, and regulations.
  • Strong communication, interpersonal, and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

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