Administrator (Maintenance Contract| East)

4 weeks ago

Singapore SPECTRUM AUDIO VISUAL PTE. LTD. Full time
Roles & Responsibilities

Key Responsibilities:

  • Review tender documents to extract relevant requirements for distribution to relevant stakeholders for follow up actions
  • Assist in preparing Bill of Materials (BOM), filling up tender-related forms, and compiling complete tender submission documents.
  • Monitor tender timelines and coordinate with stakeholders to ensure submission deadlines are met.
  • Draft and prepare maintenance contracts in accordance with agreed terms.
  • Maintain contract records and track renewals or updates as required.
  • Source through various portals to identify relevant leads and assigned out to the appropriate sales personnel
  • Ensure all incoming leads from various channels are promptly logged and assigned to the appropriate sales personnel
  • Provide administrative support to the Sales Team to facilitate smooth day-to-day operations.
  • Ensure accurate and organized documentation of all sales and tender activities.
  • Liaise with internal departments and external parties as needed to support sales processes.
  • Guide Sales Team on file management and proper documentation practices and usage of sales toolkits

Requirements:

  • Possess at least a Diploma in relevant discipline
  • At least 1 years of relevant experience in tender submission
  • Sense of urgency and meticulous
  • Ability to manage multiple deadlines and work in a fast-paced environment.
  • Good understanding of document management and version control.
  • Proficient in Pivot Table and Vlook Up.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Tell employers what skills you have

Document Management
Tender Packages
Version Control
Sales
Microsoft Office
Strong Attention To Detail
RFP tender process
Contract Management
Tender Planning
Administration
PowerPoint
Project Tender
Sales Administration
Administrative Support
Excel
Tender Management
Tendering
preparing tenders
Tenders
Tender Offers

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