Facilities and Administration Manager

3 days ago

Singapore NEP Middle East & Asia Full time

Overview
Join to apply for the
Facilities and Administration Manager
role at
NEP Middle East & Asia .
Essential Duties / Responsibilities
Office Administration
Manage the Office Administration within the Company including Reception responsibilities and managing phone calls.
Ensure adequate office supplies, determine stock level and manage the right balance between inventory availability and cost-efficiency.
Manage travel expenses processing and provide a monthly travel report and travel expenses reconciling for HR and finance team.
Control costs by identifying cost saving factors and opportunities. Optimize spending and negotiate favorable pricing terms.
Be in tune with NEP financial and business concepts in the context of administration. This includes budgets, expenses, and financial records.
Allocate resources appropriately to support operational needs and achieve cost-effectiveness.
Facilities Management
Manage contracts for Singapore Office maintenance such as lighting, air-conditioning, water dispenser, copier, internet services, IT, telephone services, and other housekeeping matters.
Manage relationships with office vendors and service providers. Develop knowledge and build strategic partnerships for better relationships with service providers and suppliers.
Communicate with Building Management authorities to resolve issues.
Support and supervise the team for regular inspection of workplace to identify any hazards/ risks factor, manage the risks with corrective action plan.
Travel Management
Manage corporate travel arrangements, including flights, accommodations, and ground transportation for employees and executives.
Ensure compliance with travel policies, negotiate vendor contracts, and optimize travel spend.
Provide executive-level travel support, including last-minute adjustments and risk mitigation.
Maintain travel emergency protocols and duty-of-care measures for employee safety.
Position Requirements
Preferably a degree or diploma in business administration or management.
Minimum 7-8 years’ work experience including at least 3-4 years in managerial or supervisory role.
Strong administrative skills, includes office management, record keeping and proficient in MS Office
Exceptional time-management and multitasking capabilities combined with organizational skills
Must be meticulous & pay attention to detail.
Excellent verbal and written Communication
Ability to work under pressure and meet deadlines.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Strategy/Planning and Information Technology
Industries
Broadcast Media Production and Distribution
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