
Administrative Manager
2 weeks ago
We are seeking a highly organized and proactive Administrative Manager to oversee and manage key administrative functions within our organization. This is a leadership role requiring attention to detail, excellent communication skills, and the ability to manage multiple responsibilities in a fast-paced environment.
Responsibilities- Provide day-to-day administrative support and work closely with the Operations team.
- Serve as a liaison between stakeholders on administrative matters.
- Perform daily checks on attendance to ensure timely approval.
- Maintain up-to-date employee records and documentation.
- Keep track of employee overtime (OT).
- Monitor and verify attendance and working hours.
- Check the daily attendance tracking system and ensure timely submission and accuracy.
- Generate and submit regular reports to management regarding workforce attendance and productivity trends.
- Handle leave applications (e.g., MC, AL) in the app portal on behalf of employees.
- Submission of staff expenses and petty cash claims.
- Prepare monthly integrated Facilities Management (IFM) schedule for sites.
- Prepare and consolidate inspection reports and supporting documentation for processing of invoices.
- Assist with submission of data for sustainability reporting.
- Manage and coordinate the procurement of office supplies, equipment, and services.
- Develop and maintain relationships with vendors and suppliers.
- Ensure all purchases are cost-effective, timely, and compliant with company policies.
- Maintain accurate procurement records and documentation.
- Ensure recurring and ad-hoc invoices are sent promptly to external customers.
- Check that invoices are sent with supporting documents.
- Email invoices to external customers and handle billing inquiries.
- Develop and implement administrative systems and policies to improve efficiency.
- Maintain and update the department common drive.
- Provide support for audits, reporting, and general compliance as needed.
- Any ad-hoc duties assigned.
- Diploma/Degree in Business Administration or a related field.
- Relevant work experience in facilities management is an advantage.
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Ability to multitask and perform well under pressure.
- MS Office knowledge is essential.
To know more about us, please visit our website at: icfm.com.sg .
We regret that only shortlisted candidates will be notified.
Seniority level- Mid-Senior level
- Full-time
- Administrative, Human Resources, and Finance
- Facilities Services and Real Estate
-
Education Project Coordinator
1 week ago
Singapore beBeeDevelopment Manager Full time $90,000 - $120,000Job Description">As a key member of our educational team, you will be responsible for supporting school directors in implementing teacher development projects. This role requires strong project management skills, as well as the ability to work effectively with teachers and school leaders.Key responsibilities include:Overseeing the implementation of teacher...
-
Administration Manager
9 hours ago
Singapore FIRST EXCLUSIVE MOTORING Full timeWe are seeking a highly organized and experienced Administration Manager to oversee our administrative operations and ensure efficiency and effectiveness across all departments. The Administration Manager will be responsible for managing administrative staff, implementing administrative policies and procedures, and coordinating administrative functions to...
-
Administrative Manager
1 week ago
Singapore ASIAN FOOD EATERY PTE. LTD. Full timeDevelop strategies in administrative manager functions to effectively run an organization. - Supervise and manage administrative operations of a department. - Develop and implement administrative functions to monitor business operations. - Manage and direct the activities of the staff in an administrative set-up. - Manage and supervise facilities functions...
-
Administrative Manager
2 weeks ago
Singapore DM Abundance Food Full time $80,000 - $120,000 per yearDevelop strategies in administrative manager functions to effectively run an organization. - Supervise and manage administrative operations of a department. - Develop and implement administrative functions to monitor business operations. - Manage and direct the activities of the staff in an administrative set-up. - Manage and supervise facilities...
-
Administrative Manager
1 week ago
Singapore HOSWELL ENTERPRISE PTE LTD Full time**Supervising and managing administrative staff**: This includes hiring, training, coaching, and performance management of the administrative team. **Developing and implementing administrative policies and procedures**: Ensuring that administrative processes are efficient, effective, and compliant with company policies and regulations. **Managing budgets...
-
Administrative Manager
5 days ago
Singapore TENG HOE PTE. LTD. Full timeThe Administrative Manager is responsible for overseeing the administrative operations of the company, ensuring efficient workflow and productivity. This role involves managing administrative staff, coordinating office activities, and providing support to various departments. The Administrative Manager plays a key role in maintaining a productive and...
-
Administrative Manager
1 week ago
Singapore LEVELUP CONSTRUCTION PTE. LTD. Full timeAdministrative Managers play a role in many parts of a business’s operations. This is a top-level role, meaning Administrative Managers work with other leaders and team members in each of the business’ departments. Administrative Managers have a lot of duties they perform on a daily basis, including: - Guiding the organization’s activities -...
-
Administrative Manager
7 days ago
Singapore SHREE RAM TECHNICAL SERVICES PTE. LTD. Full time**Responsibilities**:Oversee all administrative operations, including budgeting, staffing, and facilities management Develop and implement administrative policies and procedures Manage and supervise administrative staff Coordinate with other departments to ensure the smooth operation of the company Provide administrative support to senior...
-
Administration Manager
2 days ago
Singapore CREATE LOGIC PTE. LTD. Full timeAdministrative managers oversee all support and clerical work within a company. They need to supervise day-to-day support activities, coordinate clerical tasks, and lead teams of administrative officers. They need to work with management and support staff to assess and improve administrative processes and enhance efficiency. **Key Responsibilities** -...
-
Administration Manager
7 days ago
Singapore GREEN POINT INTERNATIONAL CONSULTING PTE. LTD. Full timeAdministrative managers oversee all support and clerical work within a company. They supervise day-to-day support activities, coordinate clerical tasks, and lead teams of administrative officers. They also work with management and support staff to assess and improve administrative proc esses and enhance efficiency. Manages a team of administrative officers,...