Facilities, Admin

2 weeks ago

Singapore LE FREEPORT MANAGEMENT PTE. LTD. Full time
Roles & Responsibilities

We are looking for a Facility, Admin, and Customer Service Executive to ensure the smooth operation of office facilities while providing administrative and customer support. The successful candidate will be responsible for managing facility-related tasks, coordinating maintenance, and performing various administrative duties to maintain an organized, efficient, and well-maintained workplace.

What you will do:

Facility Management:

  • Assist to oversee the maintenance, cleanliness, and organization of office facilities, ensuring a safe and comfortable working environment.
  • Coordinate with external vendors and contractors when required, for repairs, maintenance, and facility upgrades.
  • Conduct regular inspections of the premises to identify areas requiring maintenance or improvements.
  • Ensure compliance with health, safety, and environmental regulations in the workplace.
  • Manage office supplies and equipment, ensuring that all items are in working order and available when needed.
  • Any other duties assign by the CEO from time to time

Administrative and Customer's Support:

  • Provide general administrative duties
  • Prepare reports, presentations, and other documentation as required by management.
  • Assist with data entry and maintain accurate records for facility-related activities.
  • Coordinate and manage company events, office celebrations, and meetings.
  • Maintain office filing and payment systems, both physical and digital, ensuring all documents are organized and accessible.
  • Monthly submission of lab test or report to respective gov agencies
  • Serve as a point of contact for employees and customers regarding facility-related requests or issues.
  • Assist CEO on customer service activities
  • Any other duties assign by the CEO from time to time

How you will stand out:

  • Diploma in Business Administration, Facility Management, or a related field.
  • 1-2 years of experience in facility management or administrative support (preferred).
  • Knowledge of building systems, maintenance procedures, and health & safety regulations.
  • Strong organizational, multitasking, and time management skills.
  • Ability to work independently, take initiative, and manage competing priorities.
  • Excellent communication skills (verbal & written) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with facility management software and budget tracking.

Preferred Qualities:

  • Strong negotiation skills for vendor and service provider management.
  • Event planning or coordination experience.
  • Detail-oriented, proactive, and strong problem-solving skills.
  • Strong interpersonal and teamwork skills.
  • Reliable, responsible, and adaptable.
Tell employers what skills you have

Excellent Communication Skills
Preventive Maintenance
Microsoft Office
Ability To Work Independently
Customer Support
Administration
Data Entry
Adaptable
Event Planning
Administrative Support
Customer Service
Teamwork Skills
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