Facilities, Admin

2 weeks ago

Singapore LE FREEPORT MANAGEMENT PTE. LTD. Full time $104,000 - $130,878 per year

We are looking for a Facility, Admin, and Customer Service Executive to ensure the smooth operation of office facilities while providing administrative and customer support. The successful candidate will be responsible for managing facility-related tasks, coordinating maintenance, and performing various administrative duties to maintain an organized, efficient, and well-maintained workplace.

What you will do:

Facility Management:

  • Assist to oversee the maintenance, cleanliness, and organization of office facilities, ensuring a safe and comfortable working environment.
  • Coordinate with external vendors and contractors when required, for repairs, maintenance, and facility upgrades.
  • Conduct regular inspections of the premises to identify areas requiring maintenance or improvements.
  • Ensure compliance with health, safety, and environmental regulations in the workplace.
  • Manage office supplies and equipment, ensuring that all items are in working order and available when needed.
  • Any other duties assign by the CEO from time to time

Administrative and Customer's Support:

  • Provide general administrative duties
  • Prepare reports, presentations, and other documentation as required by management.
  • Assist with data entry and maintain accurate records for facility-related activities.
  • Coordinate and manage company events, office celebrations, and meetings.
  • Maintain office filing and payment systems, both physical and digital, ensuring all documents are organized and accessible.
  • Monthly submission of lab test or report to respective gov agencies
  • Serve as a point of contact for employees and customers regarding facility-related requests or issues.
  • Assist CEO on customer service activities
    Any other duties assign by the CEO from time to time

How you will stand out:

  • Diploma in Business Administration, Facility Management, or a related field.
  • 1-2 years of experience in facility management or administrative support (preferred).
  • Knowledge of building systems, maintenance procedures, and health & safety regulations.
  • Strong organizational, multitasking, and time management skills.
  • Ability to work independently, take initiative, and manage competing priorities.
  • Excellent communication skills (verbal & written) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with facility management software and budget tracking.

Preferred Qualities:

  • Strong negotiation skills for vendor and service provider management.
  • Event planning or coordination experience.
  • Detail-oriented, proactive, and strong problem-solving skills.
  • Strong interpersonal and teamwork skills.
  • Reliable, responsible, and adaptable.

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