Facilities, Admin
2 weeks ago
We are looking for a Facility, Admin, and Customer Service Executive to ensure the smooth operation of office facilities while providing administrative and customer support. The successful candidate will be responsible for managing facility-related tasks, coordinating maintenance, and performing various administrative duties to maintain an organized, efficient, and well-maintained workplace.
What you will do:
Facility Management:
- Assist to oversee the maintenance, cleanliness, and organization of office facilities, ensuring a safe and comfortable working environment.
- Coordinate with external vendors and contractors when required, for repairs, maintenance, and facility upgrades.
- Conduct regular inspections of the premises to identify areas requiring maintenance or improvements.
- Ensure compliance with health, safety, and environmental regulations in the workplace.
- Manage office supplies and equipment, ensuring that all items are in working order and available when needed.
- Any other duties assign by the CEO from time to time
Administrative and Customer's Support:
- Provide general administrative duties
- Prepare reports, presentations, and other documentation as required by management.
- Assist with data entry and maintain accurate records for facility-related activities.
- Coordinate and manage company events, office celebrations, and meetings.
- Maintain office filing and payment systems, both physical and digital, ensuring all documents are organized and accessible.
- Monthly submission of lab test or report to respective gov agencies
- Serve as a point of contact for employees and customers regarding facility-related requests or issues.
- Assist CEO on customer service activities
Any other duties assign by the CEO from time to time
How you will stand out:
- Diploma in Business Administration, Facility Management, or a related field.
- 1-2 years of experience in facility management or administrative support (preferred).
- Knowledge of building systems, maintenance procedures, and health & safety regulations.
- Strong organizational, multitasking, and time management skills.
- Ability to work independently, take initiative, and manage competing priorities.
- Excellent communication skills (verbal & written) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with facility management software and budget tracking.
Preferred Qualities:
- Strong negotiation skills for vendor and service provider management.
- Event planning or coordination experience.
- Detail-oriented, proactive, and strong problem-solving skills.
- Strong interpersonal and teamwork skills.
- Reliable, responsible, and adaptable.
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