Facilities & Admin Executive

1 week ago

Singapore Forvis Mazars Full time

This role offers an excellent opportunity for a highly organised, reliable and effective individual to take on the role of Facilities & Admin Executive in our firm and to work with a team of professionals. You will be responsible for supporting all of the administrative activities that facilitate the smooth running of the office, facilities, and resources, devising ways to streamline processes. You are also expected to be proactive, forward-thinking and organized while assisting partners and teams with their work activities.

**Responsibilities**:

- Provide assistance with reception duties and associated tasks, including directing incoming calls and visitor registration.
- Coordinate and manage the booking of meeting rooms as required.
- Handle courier requests and manage the collection and distribution of incoming mail.
- Oversee pantry, office supplies, and equipment management by tracking, storing, and maintaining them appropriately. A certain amount of heavy lifting may be required.
- Daily replenishment of pantry supplies
- Coordination with in-house cleaners to ensure overall cleanliness of the office environment, including all rest areas, pantries, meeting rooms, and event spaces.
- Liaise with maintenance agents on building facilities upkeep, addressing equipment breakdowns, lighting issues, air-conditioning servicing, and electrical supply needs.
- Facilitate the setup of training spaces and/or meeting rooms, including food and beverage placement.
- Review, process, and submit vendor invoices for approval.
- Perform any other ad-hoc administrative, coordination, and facility-related tasks as needed.

**Requirements**:

- Diploma/degree holder in any field
- Minimum 2-5 years of experience in admin/business support
- Microsoft Office knowledge will be advantageous.
- Excellent oral and written communication skills, with tact and diplomacy.
- Great team player who works well with all levels of colleagues.
- Flexible, adaptable, and highly independent.
- Meticulous with good organisational skills and the ability to multitask.
- High level of initiative and proactivity.
- Cheerful and friendly disposition.

  • HR Admin, Admin

    1 day ago

    Singapore TRUSTED SERVICES PTE. LTD. Full time

    **Role Purpose**: Provide administrative support for HR, facilities and office administrative tasks including coordinate office maintenance, purchase of office supplies and source for services and equipment. **Key Accountabilities**: **(1) HR Admin Support** - Assign work desk, phone number, prepare and activate access card - Process of work passes - Conduct...

  • Senior Facilities and Admin Officer

    1 week ago

    Singapore THE RESOLUTE HUNTER PTE. LTD. Full time

    **_*Seeking for Senior Facilities and Admin Officer with minimum 3 years of Facilities and Admin experience (Preferably from Banks or Financial Institutions or other commercial companies)* - ** **THE COMPANY** With their solid reputation and yet stable and growing set up, the bank seeks for a Senior Facilities and Admin Officer to join their team. **JOB...

  • Admin Executive

    2 weeks ago

    Singapore CPG FACILITIES MANAGEMENT PTE LTD Full time

    Oversees and providing administrative support to all departments not limited to administrative support and clearance for onboarding/offboarding formalities, collating and submission of monthly staff claims (transport, OT & wellness benefits). - Manage leave planning and management including Saturday duty roster for Admin & Call centre team and ensuring...

  • Senior Facilities and Admin Officer

    1 week ago

    Singapore The Resolute Hunter Pte Ltd Full time

    _**Seeking for Senior Facilities and Admin Officer with minimum 3 years of Facilities and Admin experience (Preferably from Banks or Financial Institutions or other commercial companies)**_ **THE COMPANY** With their solid reputation and yet stable and growing set up, the bank seeks for a Senior Facilities and Admin Officer to join their team. **JOB...

  • Admin Executive

    2 weeks ago

    Singapore CPG FACILITIES MANAGEMENT PTE LTD Full time

    Oversees and providing administrative support to all departments not limited to administrative support and clearance for onboarding/offboarding formalities, collating and submission of monthly staff claims (transport, OT & wellness benefits). - Manage leave planning and management including Saturday duty roster for Admin & Call centre team and ensuring...

  • Facilities Admin Assistant

    1 week ago

    Singapore MENCAST OFFSHORE & MARINE PTE. LTD. Full time

    **Position objective and summary** - To oversee day-to-day administrative and coordination tasks in the facilities and maintenance department, ensuring efficient operations and effective communication. Responsibilities include managing feedback and aircon complaints, procurement coordination, liaison with suppliers and contractors, monitoring contract...

  • Admin Support Executive

    5 days ago

    Singapore Manpower Staffing Services Full time

    Admin Support Executive (Data Centre/Facilities)Maintain and update staff movement records, inventory lists, directories, and emergency contacts. Support staff onboarding, exit processes, and company announcements. Assist with emergency preparedness, including First Aid/AED upkeep and fire drill coordination. Organize team bonding events, engagement...

  • Admin Executive

    4 days ago

    Singapore AMPERSAND 7 PTE. LTD. Full time

    **Job Title**:Administrative Assistant**: **Location**:New Industrial Road**: **Reporting To**:Director**: **Type**:Full-time**: **About the Role**: We’re looking for a reliable and hands-on **Administrative Assistant**to help keep things running smoothly across AMPS TEA’s group of companies. You’ll be involved in a bit of everything - basic HR,...

  • Facilities Admin

    4 days ago

    Singapore JLL Full time

    **JLL empowers you to shape a brighter way**. Facility Admin Work Dynamics - Integrated Facilities Management - Provide administrative support for daily facility operations, focusing on soft services such as housekeeping, waste management, pest control, and office space coordination. - Manage facility-related documentation including service contracts,...

  • Youth Strength And Conditioning Coach

    5 hours ago

    Singapore AMP LAB PTE. LTD. Full time

    About the Job Do you believe youth athletes deserve more than cookie-cutter workouts and outdated drills? Are you passionate about shaping not just stronger bodies-but more resilient, confident young people through sport and science? AMP Lab has been promoting exercise sports science and evidence-based training since 2009. We coach with purpose, treat with...