Facilities Admin

5 days ago

Singapore JLL Full time

**JLL empowers you to shape a brighter way**.

Facility Admin

Work Dynamics - Integrated Facilities Management
- Provide administrative support for daily facility operations, focusing on soft services such as housekeeping, waste management, pest control, and office space coordination.
- Manage facility-related documentation including service contracts, vendor records, maintenance logs, and compliance reports.
- Coordinate with vendors and service providers to ensure timely delivery of soft services and adherence to service level agreements (SLAs).
- Handle facility helpdesk requests, ensuring prompt response and resolution of soft service issues.
- Assist in organizing site events, employee welfare programs, and visitor arrangements in coordination with HR and EHS teams.
- Support procurement activities including raising purchase requests, tracking deliveries, and processing invoices for soft service-related items.
- Maintain inventory of office supplies, cleaning materials, and other consumables required for facility operations.
- Schedule and document regular inspections of soft service areas to ensure cleanliness, safety, and compliance with internal standards.
- Collaborate with internal departments to support space planning, office moves, and meeting room setups.
- Assist in preparing reports and presentations related to soft service performance, vendor evaluations, and budget tracking.

**Job Requirements**:

- Diploma in Business Administration, Facilities Management, or a related field.
- Minimum 2-3 years of experience in an administrative or coordination role within facilities or operations, preferably in a cleanroom or high-tech manufacturing environment.
- Strong organizational and multitasking skills with attention to detail.
- Good communication and interpersonal skills for vendor and stakeholder coordination.
- Proficiency in Microsoft Office Suite.
- Familiarity with soft services operations and basic procurement processes.
- Understanding of cleanroom protocols, ISO standards, and EHS guidelines is an advantage.

**Location**:
On-site -Singapore

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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