HR Admin, Admin

2 days ago


Singapore TRUSTED SERVICES PTE. LTD. Full time

**Role Purpose**: Provide administrative support for HR, facilities and office administrative tasks including coordinate office maintenance, purchase of office supplies and source for services and equipment. **Key Accountabilities**: **(1) HR Admin Support** - Assign work desk, phone number, prepare and activate access card - Process of work passes - Conduct new hires onboarding orientation - Prepare and blast out staff movement announcement - Clearing of pedestal for departure staff Raise expense claim for the Head of CHR and the department **(2) Facilities Admin Support** - Liaise with vendor and service providers on office servicing maintenance - Liaise with landlord/tenancy matters - Manage pantry and supplies, and employees benefits/welfare arrangement - Raise PQ/PO of vendor’s invoices via Dynamic 365 Business Central - Provide monthly update on company invoices on spreadsheet Update of seat layout plan, Webex listing and access card listing **(3) Admin Budget & Expense Management** - Work and yearly budget on admin and facilities expenses - Update invoices in excel spreadsheet and keep track of budget expenses Update electricity, water usage and copier usage in admin & facilities portal (via Hive) for company **(4) Other Admin & Event Supports** - Person in-charged of CHR BCP and sustainability report for company and consolidation for group of subsidiaries - Organizing, coordinating calendar, schedule meeting and book meeting room for Head of CHR - Incoming mail distribution Provide admin support on Company townhall, corporate events, employees engagement activities and any ad-hoc projects when necessary **Qualification, Competencies/ Other Requirements** - At least "A" level, Diploma/Advanced/Higher/Graduate Diploma - At least 4 year(s) of working experience in the related field - Required Skill(s): Microsoft office (especially in Excel), Adept in Technology - Verbal & written communication skills - Meticulous and detailed at work - Able to multi-tasks and have dependable working attitude


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