Team Assistant

2 weeks ago

Singapore TECH GRID ASIA PTE. LTD. Full time
Roles & Responsibilities

Team Assistant / Secretary:

As a Team Assistant/Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale.

Responsibilities:

1. HR-Internal hiring (tech & non-tech roles):

· Provide basic HR support for the team

· Support to source potential candidates for internal hiring

· Arrange and confirm appointments or interview

· Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)

· Design and implement employee referral programs

· Source candidates through online channels (e.g. professional networks and portfolio sites)

· Screen resumes and applications and update candidates on hiring processes

· Interview candidates during various hiring stages, including phone, first-round and second-round interviews

· Report to hiring managers and HR managers on the status of open positions

· Evaluate candidates based on their interview and assignment performance

· Determine qualification criteria for each position

· Analyze turnover and retention rates to forecast hiring needs

· Update job descriptions (e.g. add tasks or modify requirements)

· Answer candidates' queries regarding the application process

· Provide interview feedback, when necessary and appropriate

2. Office Operations / Administration:

· Manage and support the day-to-day administrations and operation of the office

· Screens and responds to incoming calls and emails

· Collate information, prepare and manage correspondence, reports and documents

· Minutes taking of meetings

· Organize and coordinate meetings, conferences, travel arrangements

· Support in developing & implementing internal regulations and policies

· Support in organizing internal events such as employee birthdays, team-building, etc.

· Support office facilities management/maintenance

· Customer success - call up of dormant clients, as independent customer success calls to understand clients status

· Any other ad-hoc tasks / special projects assigned from time to time.

Requirements:

· Good verbal and written communication skills in English and Mandarin for liaising with Mandarin speaking counterparts

· Fast learner, resourceful and autonomous

· Ability to work independently with minimal supervision and manage competing deadlines from multiple stakeholders

· Meticulous and pays attention to details

· Collaborative and positive attitude

· Presentable appearance

Why Join Us?:

· Competitive compensation package

· Comfortable and conducive working environment

· Attractive Paid Leave Package with additional Birthday & Anniversary Leave

· Professional Development Opportunities

· Career Progression

Tell employers what skills you have

Market Research
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Ability To Work Independently
Travel Arrangements
Job Descriptions
Customer Success
Administration
Attention to Details
Administrative Support
LinkedIn
Turnover
Able To Work Independently

  • Team Assistant

    2 weeks ago

    Singapore IAG INSURTECH INNOVATION HUB PTE. LTD. Full time

    **Role Description: Team Assistance is responsible for clerical support of a general nature; provides independent office support assistance with emphasis on the full range of clerical duties including claims of expenses of teams leads, maintaining office pantry, vendors records and renewals of contract, negotiating contracts where required for the office...

  • Part-time Administrative Assistant

    2 days ago

    Singapore Prelit Advisory Team Full time

    Job Opening: Part-Time Personal Assistant Are you organized, reliable, and detail-oriented? Are you looking for a flexible and rewarding part-time position? We are currently seeking a skilled and dedicated Part-Time Personal Assistant to support our team. If you have excellent communication skills, can manage multiple tasks efficiently, and thrive in a...

  • Team Assistant

    1 week ago

    Singapore Kennedys Law Full time

    **Job Title: Team Assistant** **Team: Liability Defence** **Location: Singapore** **ROLE** The Team Assistant will support the Liability Defence team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved, to...

  • Team Assistant

    2 weeks ago

    Singapore World Bank Group Full time

    Team Assistant **Team Assistant** Job #: req28705 Organization: World Bank Sector: Administration/Office Support Grade: GB Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Singapore,Singapore Required Language(s): English Preferred Language(s): English Closing Date: 8/15/2024 (MM/DD/YYYY) at 11:59pm UTC Description The World...

  • Team Assistant

    6 days ago

    Singapore FOODPANDA SINGAPORE PTE. LTD. Full time

    About the opportunity We are looking for a Team Assistant (all genders) to support the extended management teamon our journey to always deliver amazing experiences. We are seeking a bright, self-motivated and enthusiastic Team Assistant to support our Singapore-based Foodpanda team in an exciting and fast-paced role. Our ideal candidate will be used to...

  • Technical Assistant

    2 weeks ago

    Singapore D-TEAM ENGINEERING PTE. LTD. Full time

    Looking for a Technical assistant to join our expanding team. You will be assisting in the developing of required deliverables, such as specification documents, reviewing of supplier documentations, drawings and other relevant documentations. You will be supporting the team from HQ. **Responsbilities**: - Assist with checking and reviewing of technical...

  • Team Assistant

    6 days ago

    Singapore Aon Full time

    **Aon is in the business of better decisions** At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. **What the day will look like** - Support the Treaty...

  • Team Assistant

    1 week ago

    Singapore Allura Asia Pte Ltd Full time

    Roles & Responsibilities: - Provide administrative support to team developing various projects. - Administrative duties such as arranging meetings, filings, updating records, handling mail, preparing training equipment, communicating with all team members, and making travel arrangements. - Provide HR support in recruitment and management of frontline...

  • Team Assistant

    4 days ago

    Singapore TECH GRID ASIA PTE. LTD. Full time

    Team Assistant / Secretary: As a Team Assistant/Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale. Responsibilities: 1. HR-Internal hiring (tech & non-tech roles): • Provide basic HR support for the team • Support to source potential candidates for internal hiring • Arrange and...

  • Team Assistant

    6 days ago

    Singapore Fidelity International Full time

    About the Opportunity **Job Type**: Permanent Title: Team Assistant Department: Sales and Marketing Location: Singapore Reports To: Head of SEA and MEA We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join...