Operations Executive

3 weeks ago

Singapore SCHOOL OF SCIENCE AND TECHNOLOGY, SINGAPORE Full time
Roles & Responsibilities

Job Description:

Estate & Facility Operations

  • Oversee the upkeep of school buildings as assigned by the Operations Manager
  • Implement preventive and corrective maintenance programs for all key systems (Electrical, HVAC, Plumbing etc)
  • Conduct regular inspections, initiate timely repairs and recommend improvement plans
  • Ensure school infrastructure complies with local building code, safety regulations and MOE Guidelines
  • Address feedback or facility issues promptly and professionally
  • Ensure school is ready for the start of school day

School Operations

  • Oversee and ensure school opens on time
  • Be on ground to ensure smooth traffic flow during morning peak hour period
  • Cover front-desk duties as and when necessary

Security Management

  • Oversee daily security operations and manage outsourced security personnel
  • Oversee drop-off point during the morning peak hour period
  • Manage requests for viewing of CCTV footage
  • Manage staff card access system and issuance of staff access card
  • Manage METRO season parking system and issuance of staff parking car decal

Project Management

  • Plan, coordinate and oversee projects assigned by the Operations Manager
  • Prepare specification documents, evaluation reports and other documentation for Invitations to Quote (ITQ) and Invitations to Tender (ITT)
  • Supervise contractors and worksites to ensure safety, quality and compliance
  • Ensure Quality assurance processes for project completion verification before payment processing

Event & Logistic Management

  • Plan and support logistics (Venue setup/ moving of tables and chairs/ parking) for school events
  • Support logistics for school day to day operations

Requirements

  • Minimum Diploma in Facilities Management of Equivalent
  • Candidates without the minimum qualifications but with at least 5 years of relevant prior experience may apply
  • Minimum 3 years of experience in facilities management (including managing outsourced security guards) preferably in a school environment
  • Experience managing renovation, repair and improvement projects, preferably in a school environment
  • Understanding of building systems, maintenance protocols and safety standards
  • Strong communication skills to liaise with stakeholders and vendors
  • Team player and but able to work and lead projects independently
Tell employers what skills you have

Security Operations
Microsoft Office
Microsoft Excel
Quality Assurance
Interpersonal Skills
Inventory
HVAC
Electrical
CCTV
Security Management
Compliance
Project Management
Corrective Maintenance
Communication Skills
Team Player
Facilities Management

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