Bank Personal Assistant

2 weeks ago

Singapore HR-PRO RECRUITMENT SERVICES PTE. LTD. Full time
Roles & Responsibilities

Duties & Responsibilities:

  • Co-ordinates calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
  • Owns the setup of meetings across multiple time zones, booking rooms & audio / video facilities, organizing passes and coordinating catering so that events run without disruption.
  • Prepares materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail.
  • Establishes trust to be able to handle extensive telephone and email correspondence on the senior manager's behalf.
  • Facilitates the senior managements travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses.
  • Preparing and submitting expense claims promptly and accurately, Process corporate card and cash expenses for reimbursement.
  • Coordinates office supplies, seating plans and office moves to ensure efficient use of office resources, handling purchase orders and expense/ invoice processing in a timely manner.
  • Co-ordinates on-boarding of new employees and contractors to minimize set-up time.
  • Works with other personal assistants where necessary to ensure support needs are covered during e.g. short-term absence.
  • Provides administrative support for project work and ad hoc activities as necessary.
  • Coordinate and manage departmental documents, team leave schedule, and various system access.
  • Manage travel and business needs for other ARA team in Singapore Experience
  • Good management and coordination between vendor / staff and clients for events

Requirements:

  • Proven administrative experience in a similar role, assisting senior management.
  • Excellent oral and written communication skills, demonstrating a passion for quality and attention to detail.
  • Good organizational skills and the ability to prioritize workflow, demonstrating flexibility and multi-tasking skills when handling multiple tasks.
  • Ability to meet with clients and communicate with them with confidence.
  • Demonstrated ability to work well under pressure in a fast-paced environment.
  • Proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience.
  • Excellent computer skills, email application and basic experience of working with databases.
  • Ability to work well in virtual teams in matrix organizations.
  • Good team player with high adaptability to change.
  • Proactive and able to work independently with minimal supervision.
Tell employers what skills you have

Microsoft Office
Microsoft Excel
Travel Arrangements
Work Well Under Pressure
Multitasking Skills
Adaptability
Attention to Detail
Virtual Teams
Pressure
Time Management
Spreadsheets
Communication Skills
Administrative Support
Scheduling
Catering
Databases
Able To Work Independently
Ability to Prioritize

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