Personal Assistant

2 weeks ago

Singapore PERSOLKELLY SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Job Responsibilities

  • Manage the schedules, communications, and administrative requirements of the Principal/ Executive Management, including drafting, preparation and management of emails and business correspondences on his/her behalf
  • Minute taking during meetings and preparation of reports. Collate and prepare information to support and brief the Principal prior to meetings, as well as undertake appropriate follow-up actions
  • Manage household administration matters including banking, payments and record-keeping
  • Perform a management and coordination role for the household staff including maids, drivers, cooks and secretaries (where applicable)
  • Coordinate with internal teams and external service providers to fulfill a variety of requests, including household/vehicle maintenance matters and transportation arrangements
  • Handle mail management and arrangement of deliveries and couriers
  • Assist with organization of celebrations and events
  • Assist with travel and visa arrangements and provide concierge support when the Principal is traveling with the understanding that this can occur across different time zones
  • Make all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics
  • Maintain records of travel credits, open tickets, memberships, preferred vendors/hotels/restaurants
  • May be required to travel from time to time to provide assistance with errands during trips
  • Liaise with various teams and service providers to gather and consolidate information such as trip expenses and prepare reports for management review
  • Liaise with other household PAs to fulfil work requirements, including coverage of duties for other Principals
  • Assist with general administrative work and any business requirements from time to time

Requirements

  • Minimally Diploma with about 7 years of working experience, preferably in C-level executive support, secretarial roles, office administration or client services
  • Proficient in Microsoft Office and remote collaboration tools; comfortable with adopting the usage of new tech tools
  • Excellent written and verbal communication skills with high level of tact and discretion
  • Able to professionally handle sensitive information and maintain complete confidentiality
  • Proactive team player with strong interpersonal skills and the ability to work independently
  • Highly adaptable and able to manage a varied and fluid job scope
  • Ability to work flexible schedules including weekends and holidays
  • Meticulous, organized, resourceful and process driven

Interested candidates who wish to apply for the advertised position, please click on "Apply". We regret that only shortlisted candidates will be notified.
EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)
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Tell employers what skills you have

Executive Management
Microsoft Office
Ability To Work Independently
Travel Arrangements
Administrative Work
Interpersonal Skills
Administration
Adaptable
Office Administration
Transportation
Banking
Team Player
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