Receptionist Cum Admin Assistant

1 month ago

Singapore ENGIE SERVICES SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

  • Check visiting guests’ fulfilment and issue visitor badges
  • Maintain an information directory of all departments served by a telephone system for reference in making calls
  • Receive and screen phone calls, transfer to the appropriate department or representative
  • Provides direction and transportation information to guests and staff in person or by phone
  • Monitor visitors’ assets as security awareness
  • Send and receive messages through all communication channel including fax machine and telephony system
  • Make quick response to the phone calls or received emails
  • Coordinate with stakeholders on Meeting arrangement, incoming VVIP visitor, Aircon Extensions request
  • Maintain general filing system for all meeting requests systematically
  • Have responsibility to maintain the clean and safe working environment in the reception lobby
  • Raise Work Orders to Engineering upon report of property defects
  • Daily Data Entries
  • Inform FCC on the arrival date of importance VIPs or visitors if Receptionist is aware that FCC has not been informed by the host;
  • Inform FCC immediately when VMS kiosk is not working;
  • Acknowledge walkie talkie whenever Sentry Security Officer calls;
  • Call FCC whenever VIP or important guests like CEO, CFO is leaving the premises;
  • Perform receptionist duties and other administrative works ( i.e Raising ePR as needed)
  • Perform stationery & beverage stock taking
  • Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area
  • Assist in the booking of meeting rooms
  • Perform telephone operator duties
  • Assist in Client request coordination
  • Perform other ad-hoc duties as and when assigned by Supervisor

Requirements:

  • Candidate must possess at least a NITEC certificate in any field
  • At least 3 years of working experience in the related field is required for this position
  • Proficient in Microsoft Office
  • Excellent communication (verbal and written) skills
  • Has a good safety mindset and displays good WSH behaviour.

Tell employers what skills you have

Microsoft Office
Property Management
Interpersonal Skills
Property
Data Entry
Administrative Support
Team Player
Scheduling
Security Awareness
Facilities Management

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