Accounts Payable Executive
2 weeks ago
Sandpiper, one of the fastest growing reputation and policy management consultancies in the world, is seeking a talented and entrepreneurial Finance Executive to join our team in Singapore. The successful candidate will be based in Singapore but will support the finance team across the Asia Pacific region.
Sandpiper is a multi-award-winning agency that so far in 2023 has been named Asia Pacific Large Consultancy of the Year by both PR Week and the PRCA; is the second fastest growing firm in Asia Pacific and the 14th fastest growing PR firm in the world. In Asia Pacific we are the only firm to have a dedicated professional services practice and are the largest public affairs agency in China.
Our team are trusted advisors to industry leaders and market disruptors. We combine strong regional market and industry understanding with global perspectives. Our expertise spans corporate communications, healthcare, financial services, and capital markets communications, professional services, ESG and sustainability, brand PR, media relations, public affairs and public policy, and technology.
Operating with one global P&L, we harness new technologies to deliver advisory backed by rigorous research and deep insights, and to meet the evolving needs of our clients quickly and effectively wherever they are in the world.
Our firm is built around a simple proposition: by hiring the right people to do smart thinking, and equipping them with the right technologies and tools, we deliver results and business benefits for our clients. Our clients are diverse, ranging from the world's leading asset managers, insurers, and banks to disruptive technology firms that are reshaping the way commerce is carried out.
We partner with some of the world's leading businesses and brands to develop effective, evidence-based communications strategies and programmes.
Primary Objective
As a core member of Sandpiper's regional People Success team, you will manage the group's accounts payable functions. Your role is essential in ensuring the accurate and timely processing of invoices and payments to vendors and suppliers while adhering to global accounting standards.
Specific Responsibilities
Invoice and Payment Processing
· Receive, review, and process supplier invoices accurately and in a timely manner, ensuring compliance with company policies and global accounting standards.
· Complete client supplier onboarding forms, creating and maintaining project codes.
· Input payment details into the bank portal and request bank authorizations for approval.
· Record payments in the accounting system and track payment statuses to ensure successful completion.
· Assist with monthly bank and account reconciliations, verifying entries and reconciling with system reports.
· Ensuring the creditor aging balance is accurate and reconciled with vendor statements.
Vendor Management
· Build and maintain relationships with vendors, ensuring timely payment and addressing any discrepancies or disputes.
Expense Management
· Work closely with internal teams to process employee expense claim reports, ensuring compliance with company policies.
· Expense tracking for client projects.
Process Improvement:
· Assist in improving accounts payable processes and identifying opportunities for greater efficiency, particularly across international markets.
Compliance and Reporting
· Assist the Finance team in adhering to financial regulations and standards.
· Assist in the preparation of reports, including weekly payables and month-end closing.
· Provide documentation and assistance during audits and other financial reviews as needed.
Key Competencies
- Experience in a communications agency or professional services firm is a plus.
- Familiarity with accounting standards and regulatory requirements in Hong Kong, Australia and New Zealand is an advantage.
- Excellent written and verbal communication skills, especially when liaising with international vendors and internal stakeholders.
- Strong organizational skills, with the ability to manage multiple tasks, meet deadlines, and maintain high attention to detail.
- Proficient in financial software, Microsoft 365 and Office tools, such as Excel (Pivot Table), Power BI, PowerPoint and Word.
- Technologically savvy and experienced with cloud-based systems.
- Strong team player, and enthusiastic about supporting the regional team in Asia Pacific.
- Able to work effectively in high-pressure environments.
- Resourceful, meticulous, and strong problem-solving skills.
- Required languages: English, Mandarin.
Experience
A minimum of 2+ years' of relevant experience in finance and accounting, ideally within an international consultancy environment.
Qualifications
Bachelor's degree in finance, accounting or a related field.
Tell employers what skills you haveAccounts Payable
Microsoft Office
Process Improvement
Interpersonal Skills
Public Affairs
Finance systems
Accounting System
Vendor Management
General Ledger
Accounting
Compliance
Attention to Detail
Bookkeeping
Xero
Accounting Standards
Team Player
Regulatory Requirements
Power BI
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