Senior Executive, Accounts Payable
3 weeks ago
Service Delivery:
- Prepare and manage the payment processes for accounts payable function, ensuring accurate and timely payments to employees, students and vendors.
- Process all types of payment e.g., GIRO, FAST, PAYNOW, Telegraphic Transfer in SAP system according to weekly payment schedule.
- Ensure payment batches are generated according to the authorized bank signatories matrix and complied with bank procedures.
- Perform detailed verification to ensure accuracy of payments details, resolve payment discrepancies and escalate to NSS Accounts Payable Supervisor / Lead, if necessary.
- Reconcile payment listing in banking platform after file delivery to ensure completeness, perform troubleshooting if discrepancy or file errors found.
- Monitor payment batches and follow up closely with bank signatories to ensure payment batches are released before bank cut off time.
- Execute urgent, ad-hoc and manual payment when required, ensure relevant supporting documents and approval are duly provided for un-scheduled payment run.
- Issue cheques payment and ensure accuracy of payee's detail for cheque dispatch and clearance.
- Coordinate with treasury teams to ensure fund availability for payment processing.
- Prepare foreign currency transaction listing to supervisor for FX currency purchase.
Operational Governance and Excellence:
- Follow up balance sheet accounts e.g., AP Aging to ensure aged items are cleared timely.
- Ensure timely outgoing payment posting in SAP for clearing bank reconciliation items e.g., direct debit transactions.
- Ensure cheque register record is up to date, unpresented / outdated cheques are followed up and cleared timely.
- Assist in providing payment documents and attending payment queries raised by internal and external auditors on the grant, internal statutory accounts.
- Assist in updating SOP documentation on periodically basis to equip new members with requisite knowledge in carrying out payment duties.
- Involve and perform UAT for payment related change request or improvements.
- Maintain accurate and up-to-date central depository for bank advice / payment records.
Requirements:
- Diploma or Degree in Accounting, Finance or other related discipline or equivalent experience.
- With 1 - 2 years of relevant working experience.
- Knowledge of SAP financial system.
- Good knowledge of Microsoft office applications.
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU
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