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Administrative Officer

4 months ago

Singapore MSI GLOBAL PRIVATE LIMITED Full time
Roles & Responsibilities

We are seeking an Administrative Officer to join our team and support our daily office operations. As the point of contact for all employees, you will provide administrative assistance and manage their queries. Your responsibilities will include managing office supplies, preparing regular reports (such as expenses and office budgets), and organizing company records. If you have prior experience as an Office Administrator or in a similar administrative role, we’d love to meet you. Familiarity with office equipment and management tools is also desirable. Ultimately, you’ll ensure our administrative activities run smoothly on a daily and long-term basis.


Responsibilities:

  • Manage office supplies stock and place orders as needed.
  • Prepare regular reports on expenses and office budgets.
  • Maintain and update company databases.
  • Organize a filing system for important and confidential company documents.
  • Answer queries from employees and clients.
  • Update office policies as necessary.
  • Maintain a company calendar and schedule appointments.
  • Book meeting rooms as required.
  • Distribute and store correspondence (including letters, emails, and packages).
  • Prepare reports and presentations with statistical data as assigned.
  • Arrange travel and accommodations.
  • Schedule in-house and external events.


Requirements and Skills:

  • Proven work experience as an Administrative Officer, Administrator, or in a similar role.
  • Solid knowledge of office procedures.
  • Experience with office management software like MS Office (specifically MS Excel and MS Word).
  • Strong organizational skills with a problem-solving attitude.
  • Excellent written and verbal communication skills.
  • Attention to detail.
  • GCE’O’ Level; additional qualifications in Office Administration are a plus.

Tell employers what skills you have

Microsoft PowerPoint
Budgets
Microsoft Office
Microsoft Excel
Office Management
Administration
Payroll
MS Office
Office Administration
MS Word
Attention to Detail
Administrative Support
Human Resources
Databases