Executive, Office Administration

4 months ago


Singapore JTC Corporation Full time

What the role is:

The position will directly support the Chief Digital Officer (CDO), Directors in DT and general administrative coordination for meeting and corporate administration in the Digital Technology (DT) Group.

What you will be working on:

Office Manager Role: \xe2\x80\xa2 Planning & Scheduling of Meetings. Support the CDO, Directors & HODs in scheduling of cross division/cluster meetings. \xe2\x80\xa2 Issuing of Access Cards to Consultants & Contract Staff. \xe2\x80\xa2 Assist in coordinating official overseas trips as and when they occur. Coordinating Office Needs: \xe2\x80\xa2 Managing the Pedestal & Cupboard keys and booking of facilities. \xe2\x80\xa2 Coordinator for Corporate Gifts. Invoice Coordinator: Generate list of outstanding invoices and send reminders to officers for follow-up. Escalate to HODs if necessary. Support Admin on Clearances: \xe2\x80\xa2 Liaise with departments\' Project Managers on the clearance application forms from their contract resources and/or consultants. \xe2\x80\xa2 To ensure that the submissions are error-free and adhere strictly to the submission guidelines. \xe2\x80\xa2 Update the details to the excel template and follow up on outcomes and documentation.

What we are looking for:
Relevant qualifications in any discipline \xe2\x80\xa2 At least 10 years of relevant experiences in providing support to Directors and above. \xe2\x80\xa2 Ability to work and multi-task in a fast-paced environment. \xe2\x80\xa2 Excellent communication, organizational and interpersonal skills. \xe2\x80\xa2 Proficient in MS Office and be open to learn new systems. About JTC Corporation:

Master planner. Developer. Since its inception in 1968, JTC has played a strategic role in ensuring Singapore stays innovative, dynamic, and sensitive to global manufacturing trends. A government agency under Singapore\'s Ministry of Trade and Industry, JTC is paving the way forward for Singapore\'s industrial landscape by championing clean, green and smart estates such as one-north, Seletar Aerospace Park, Jurong Innovation District, and Punggol Digital District. It is developing infrastructure, systems and initiatives that bridge cutting-edge technology and human skill to fuel growth. JTC is also bringing businesses and communities together through green spaces, cultivating an environment that is not only sustainable but nurtures ideas shaping the future.

JTC Corporation



  • Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    Job Title: Senior Executive, AccountsJob Summary:We are seeking an experienced Senior Executive, Accounts to join our team at BTI Executive Search Pte. Ltd. The successful candidate will be responsible for providing administrative and accounting support to our clients in the banking industry.Key Responsibilities:Provide full spectrum of secretarial and...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Administrative Executive Job DescriptionEXECUTIVE SHIP MANAGEMENT PTE LTD is seeking a highly skilled Administrative Executive to join our HSEQA Admin team. As an Administrative Executive, you will play a vital role in ensuring the smooth operation of our administrative functions.Key Responsibilities:Execute daily administrative tasks efficiently,...


  • Singapore CF ADMINISTRATION PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.Job Descriptions· Attend walk-in visitors· Answering phone calls and direct to the PIC· Data entry, scanning, photocopying, opening new files· Physical filing of documents/paper in files· Recording and organise the...


  • Singapore CF ADMINISTRATION PTE. LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CF ADMINISTRATION PTE. LTD. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the office,...


  • Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Administrative Executive Job DescriptionEXECUTIVE SHIP MANAGEMENT PTE LTD is seeking a highly skilled Administrative Executive to join our HSEQA Admin team.Key Responsibilities:Execute daily administrative tasks efficiently and effectively.Monitor and respond to emails and faxes, taking immediate action on requests and ensuring timely communication.Dispatch...


  • Singapore CF ADMINISTRATION PTE. LTD. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CF ADMINISTRATION PTE. LTD.Roles and Responsibilities:Provide administrative support to the team, including data entry, scanning, photocopying, and filing documents.Answer phone calls, greet visitors, and direct them to the...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    A recognised leader in innovation and technology, the College of Engineering (CoE) at Nanyang Technological University, Singapore (NTU Singapore) comprises five internationally renowned schools, each with its own specialisation. The Role The Executive, Administrative and Outreach plays an important role in supporting and facilitating the outreach and...

  • Project Officer

    4 months ago


    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The School of Electrical & Electronic Engineering (EEE) invites applications for the position of Project Officer. The Project Officer will provide support to i-Lab in various areas, including equipment procurement, personnel management, website maintenance, and media outreach. The successful candidate will receive a 1-year contract with the possibility of...

  • Office Administrator

    2 weeks ago


    Singapore VIZZIO TECHNOLOGIES PTE. LTD. Full time

    Office & Admin ExecutiveWe are seeking a highly organized and detail-oriented Office & Admin Executive to join our team at VIZZIO TECHNOLOGIES PTE. LTD. This role is responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer service.Key Responsibilities:Coordinate travel...


  • Singapore COENS ENERGY PTE. LTD. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Officer to join our team at COENS ENERGY PTE. LTD. as an Executive Support Specialist. The successful candidate will provide administrative support to our executives and expatriate staff, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative Support: Provide...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    A recognised leader in innovation and technology, the College of Engineering (CoE) at Nanyang Technological University, Singapore (NTU Singapore) comprises five internationally renowned schools, each with its own specialisation. The Role The Senior Executive, Administrative and Outreach plays an important role in supporting and facilitating the outreach and...


  • Singapore RICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. Full time

    Job Title: Admin cum HRRICHDALE INTERNATIONAL EXECUTIVE SEARCH PTE. LTD. is seeking a highly skilled and versatile Admin cum HR professional to join our team. As an integral part of our organization, you will be responsible for managing daily administrative tasks, supporting human resources functions, and ensuring smooth operations within the office.Key...


  • Singapore SRI PTE. LTD. Full time

    Job SummarySRI PTE. LTD. is seeking a highly organized and detail-oriented Administrative Executive to join our team. As an Administrative Executive, you will be responsible for ensuring the smooth operation of our office.Key ResponsibilitiesDocument Management: Verify and audit submitted documents to ensure accuracy and completeness.Follow-up and...


  • Singapore MERRIES EMPLOYMENT LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at MERRIES EMPLOYMENT LLP. As an Administrative Executive, you will be responsible for managing daily office administrative operations, ensuring seamless communication with clients and staff, and providing exceptional support to our management team.Key...


  • Singapore SRI PTE. LTD. Full time

    Job SummarySRI PTE. LTD. is seeking a highly organized and detail-oriented Administrative Executive to join our team. As an Administrative Executive, you will be responsible for ensuring the smooth operation of our office.Key ResponsibilitiesDocument Management: Verify and audit submitted documents to ensure accuracy and completeness.Follow-up and...


  • Singapore Page Executive Full time

    About Our CompanyOur company, Page Executive, is a leading provider of executive search and recruitment services. We are partnering with a global Real Estate player to find a highly skilled Chief Information Officer to lead their IT strategy and digital transformation.**Job Summary**The successful candidate will be responsible for designing and implementing...


  • Singapore MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly organized and detail-oriented Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to various departments and ensuring the smooth operation of our office.**Key Responsibilities**Manage office administration matters, including...

  • Project Officer

    2 months ago


    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Join Our Team at the School of Biological Sciences, Nanyang Technological University, SingaporeThe School of Biological Sciences (SBS), part of the College of Science, was established in 2002 with a mission to advance biological and biomedical sciences. At SBS, our research spans various areas, including infectious diseases, immunology, neurodegenerative...

  • Project Officer

    1 week ago


    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Join Our Team at the School of Biological Sciences, Nanyang Technological University, SingaporeThe School of Biological Sciences (SBS), part of the College of Science, was established in 2002 with a mission to advance biological and biomedical sciences. At SBS, our research spans various areas, including infectious diseases, immunology, neurodegenerative...


  • Singapore CHINA JINGYE ENGINEERING CORPORATION LIMITED (SINGAPORE BRANCH) Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Executive to join our team at China Jingye Engineering Corporation Limited (Singapore Branch). The successful candidate will be responsible for providing administrative support to our operations team and ensuring the smooth day-to-day functioning of our office.Key...