Senior Executive, Administrative

6 months ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
A recognised leader in innovation and technology, the College of Engineering (CoE) at Nanyang Technological University, Singapore (NTU Singapore) comprises five internationally renowned schools, each with its own specialisation.

The Role

The Senior Executive, Administrative and Outreach plays an important role in supporting and facilitating the outreach and admissions campaigns and activities of the College. Stationed in the Dean's Office of CoE, you will execute the full spectrum of administrative and operational support (pre-event to post-event) for events, workshop, visits, seminars, talks and learning journeys, etc. You will also assist with the post-event reporting and analysis of outreach activities, to further refine and improve future events to achieve outreach objectives of the College. You will also support the office in the administration and analysis of admissions and scholarships to achieve the College's targets. In addition, you will provide administrative and secretariat support to the Associate Dean, Students (ADS), which includes (but not limited to) appointment/ meeting scheduling, documentation, report compilation and submission and purchases. In your course of work, you will be required to coordinate with various stakeholders.

Key Responsibilities:
  • Manage ADS's role-based email account and calendar.
  • Provide full spectrum of administrative and operational support (pre-event to post-event) to the office for outreach activities and events in areas such as coordination, purchases, logistics, marketing communications, collation of information, data collection and analysis, etc. This will involve the coordination and collaboration with internal and external stakeholders.
  • Assist in planning and developing effective and engaging outreach events.
  • Manage and execute outreach events on-site to ensure smooth running of events and participate in outreach events.
  • Update databases for outreach events and conduct post-event surveys and reporting to improve future outreach activities and achieve outreach objectives.
  • Promote the College's programmes to prospective students at outreach and admissions events/activities.
  • Provide administrative and operational support to engineering schools on outreach activities and events, etc.
  • Timely relay of updates and changes to admissions and scholarship offers, and accurate data processing, analysis and reporting for the team's recommendations to achieve targets.
  • Timely and accurate collation of required information and inputs for submission.
  • Any other ad-hoc tasks related assigned by the ADS office to contribute to the overall success and functioning of the team and College.


Requirements:
  • Degree in Business/Marketing from a recognised university.
  • Minimum 3 years of relevant working experience.
  • Excellent organisational and time management skills, combined with the ability to effectively set priorities and goals, and manage multiple projects simultaneously.
  • Excellent interpersonal and communication skills to effectively collaborate with stakeholders of various levels.
  • Good project and event management skills.
  • Good knowledge of Microsoft Office skills.
  • Demonstrated critical thinking and problem-solving skills.
  • Knowledge of the higher education market in Singapore and Asia-Pacific region is advantageous.
  • Flexibility and adaptability in a fast-paced environment.


Hiring Institution: NTU

  • Senior executive administrator

    2 months ago

    Singapore DoraHacks Full time

    We are seeking a proactive, detail-oriented, and highly organized Senior Executive Administrator to provide comprehensive support to our executive leadership team. This position requires exceptional multitasking skills, strategic thinking, and professionalism to handle high-level administrative tasks. Candidates with a legal background are strongly...

  • Senior Finance Specialist for Project Execution

    4 weeks ago

    Singapore Target Partners Executive Search Full time

    About the RoleWe are seeking a highly motivated Senior Finance Specialist to support our team in executing projects and financing opportunities. This is an excellent opportunity for individuals with a strong background in structured finance to grow their careers.ResponsibilitiesEvaluate projects and financing opportunities to assess their suitability for...

  • Senior accounts executive

    1 month ago

    Singapore BTI Executive Search Pte Ltd Full time

    My client, an established local manufacturing company in Singapore is now seeking a Senior Accounts Executive. This is a fantastic opportunity for a finance professional who thrives in a hands-on role and enjoys contributing to the smooth functioning of financial operations. As a Senior Accounts Executive, you will be responsible for managing the...

  • Senior department administrative executive, oss

    2 months ago

    Singapore Knight Frank Pte Ltd Full time

    Senior Department Administrative Executive, OSS In a new era of work, Knight Frank’s Occupier Strategy and Solutions (OSS) service line undertakes Workplace Consulting, Transactions and Project Management. Our clients consist of world-class corporates who occupy office and / or industrial real estate. Join our Occupier Strategy & Solutions service line...

  • Senior Executive, Student Administration

    6 days ago

    Singapore Nanyang Technological University Full time

    Senior Executive, Student Administration Apply locations: NTU Main Campus, Singapore Time type: Full time Posted on: Posted 2 Days Ago Job requisition id: R00017220Established in 1981, the School of Electrical and Electronic Engineering (EEE) is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the...

  • Senior Executive, Business Administrator

    1 month ago

    Singapore SENGKANG TRADING ENTERPRISE Full time

    Roles & ResponsibilitiesOverview: We are seeking a highly skilled and motivated Senior Executive in Business Administration to lead strategic initiatives and optimize our operations. The ideal candidate will possess a strong background in business management, exceptional leadership abilities, and a proven track record of driving organizational success.Key...

  • Senior Executive, Business Administrator

    2 months ago

    Singapore SENGKANG TRADING ENTERPRISE Full time

    Roles & ResponsibilitiesOverview: We are seeking a highly skilled and motivated Senior Executive in Business Administration to lead strategic initiatives and optimize our operations. The ideal candidate will possess a strong background in business management, exceptional leadership abilities, and a proven track record of driving organizational success.Key...

  • Senior Accounting Administrative Executive

    1 month ago

    Singapore CONSTRUKT PTE. LTD. Full time

    Roles & ResponsibilitiesJob Descriptions of Senior Accounts and Administrative Executive· To assist in maintaining full set of accounts;· To assist in GST and CPF submission;· To assist in CPF and GST submission;· To assist in procurement· To assist in Human Resources tasks when instructed to;· To assist in monitoring the aging of receivables and...

  • Senior Accounting Administrative Executive

    8 months ago

    Singapore CONSTRUKT PTE. LTD. Full time

    Roles & ResponsibilitiesJob Descriptions of Senior Accounts and Administrative Executive· To assist in maintaining full set of accounts;· To assist in GST and CPF submission;· To assist in CPF and GST submission;· To assist in procurement· To assist in Human Resources tasks when instructed to;· To assist in monitoring the aging of receivables and...

  • Senior Executive, Administration

    5 days ago

    Singapore Halcyon Agri Corporation Limited Full time

    Direct message the job poster from Halcyon Agri Corporation Limited Responsible for the general day-to-day office administration of the company and serve as the point person for office administrative duties. Supervise a team comprising admin staff supporting front desk duties, such as answering and directing phone calls, receiving and sorting incoming mail...

  • Senior Executive, Grant Administration

    6 days ago

    Singapore Jobscentral Full time

    The Institute for Digital Molecular Analytics and Science (IDMxS) is a new, unique interdisciplinary Research Centre of Excellence (RCE), funded by Ministry of Education (Singapore), Nanyang Technological University and National University of Singapore. Hosted by NTU in partnership with NUS, IDMxS is the world's first organized effort focused on...

  • Executive Access

    2 weeks ago

    Singapore Executive Access Full time

    We are seeking an experienced Global Compliance Expert to join our team at Executive Access.**Job Summary:**The ideal candidate will be responsible for providing general compliance support including account opening processes, liaising with banks for documentation collection, and general operational support.**Responsibilities:Provide general compliance...

  • Administrative Executive

    2 days ago

    Singapore Treetops Executive Residences Full time

    DUTIES & RESPONSIBILITIES Purchasing Function Assist in coordination of purchasing operating supplies and source for services as required by operations. Maintain a list of suppliers and current quotes of items frequently purchased. Issue purchase orders upon receipt of duly authorized purchase requisition forms (PRF) and ensure prompt delivery. Ensure that...

  • Senior Associate, Communications

    2 months ago

    Singapore RSVP Singapore The Organisation of Senior Volunteers Full time

    Roles & ResponsibilitiesThe RoleAs our digital marketing and social media associate, you will be pivotal in driving our organisation's online presence and engagement. You will be responsible for ideating, creating, and managing compelling content across various digital platforms, including Facebook, LinkedIn, Instagram, YouTube, website, and more.Key...

  • Senior Associate, Communications

    3 weeks ago

    Singapore RSVP Singapore The Organisation of Senior Volunteers Full time

    Roles & ResponsibilitiesThe RoleAs our digital marketing and social media associate, you will be pivotal in driving our organisation's online presence and engagement. You will be responsible for ideating, creating, and managing compelling content across various digital platforms, including Facebook, LinkedIn, Instagram, YouTube, website, and more.Key...

  • Senior Executive, Grant Administration

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Institute for Digital Molecular Analytics and Science (IDMxS) is a new, unique interdisciplinary Research Centre of Excellence (RCE), funded by Ministry of Education (Singapore), Nanyang Technological University and National University of Singapore. Hosted by NTU in partnership with NUS, IDMxS is the world's first organized effort focused on interfacing...

  • Senior Executive, Research Grant Administration

    1 month ago

    Singapore Nanyang Technological University Full time

    Senior Executive, Research Grant Administration Apply locations NTU Main Campus, Singapore time type Full time posted on Posted 19 Days Ago job requisition id R00019196Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS)...

  • Senior executive, research grant administration

    4 weeks ago

    Singapore Nanyang Technological University Full time

    Senior Executive, Research Grant Administration Apply locations NTU Main Campus, Singapore time type Full time posted on Posted 19 Days Ago job requisition id R00019196 Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS)...

  • Senior Executive, Grant Administration

    2 weeks ago

    Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time

    The Centre for Research and Development in Learning (CRADLE)invites suitable applicants for the position Senior Executive tomanage the grant administration. The Senior Executive will be anintegral member of a research centre, who advances CRADLE'sresearch goals in developing pedagogical innovations in auniversity setting. He/she will also be responsible for...

  • Senior Executive, Grant Administration

    2 weeks ago

    Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time

    The Centre for Research and Development in Learning (CRADLE)invites suitable applicants for the position Senior Executive tomanage the grant administration. The Senior Executive will be anintegral member of a research centre, who advances CRADLE'sresearch goals in developing pedagogical innovations in auniversity setting. He/she will also be responsible for...