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Operation Assistant

2 months ago

Singapore EST. 2000 PTE. LTD. Full time
Roles & Responsibilities

An Operations Assistant supports the day-to-day functions and activities within an organization, ensuring smooth and efficient operations.

Key Responsibilities:
  1. Administrative Support:Manage schedules and appointments.
    Organize and maintain files and records.
    Prepare and edit documents, reports, and presentations.
  2. Communication:Act as a point of contact for internal and external communications.
    Respond to inquiries and provide information as needed.
    Coordinate meetings and take minutes.
  3. Logistics and Coordination:Assist with the planning and execution of events and projects.
    Coordinate travel arrangements and itineraries.
    Handle procurement and inventory management.
  4. Data Management:Collect, analyze, and report on various data sets.
    Maintain databases and ensure data integrity.
    Generate and distribute regular operational reports.
  5. Support Operations:Assist in the implementation of operational policies and procedures.
    Monitor and report on operational performance.
    Help troubleshoot operational issues and escalate as necessary.
  6. Financial Tasks:Assist with budget preparation and expense tracking.
    Process invoices, reimbursements, and other financial documents.
    Support financial audits and compliance checks.
Required Skills and Qualifications:
  • Education: A high school diploma or equivalent is typically required; a bachelor's degree in business administration or a related field can be advantageous.
  • Experience: Previous experience in an administrative or operations role is often preferred.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Communication Skills: Strong written and verbal communication skills.
  • Organizational Skills: Excellent time management, attention to detail, and multitasking abilities.
  • Problem-Solving Skills: Ability to identify issues and develop effective solutions.
  • Interpersonal Skills: Ability to work well with others and build relationships.

Minimum 1 to 2 years’ experience in a Sales function, preferably in a food-related environment.


Tell employers what skills you have

Higher Education
Referrals
Microsoft Office
Microsoft Excel
Advertising
Administrative Work
Interpersonal Skills
Exceptional Customer Service
Administration
Event Planning
Sales Operations
Attention to Detail
Digital Marketing
Networking
Time Management
Communication Skills
Microsoft Word
Catering
Databases
Able To Work Independently