Current jobs related to Operations Administrator - Singapore - G4S SECURE SOLUTIONS (SINGAPORE) PTE. LTD.

  • Operations Administrator

    1 week ago

    Singapore MINDCHAMPS PRESCHOOL SINGAPORE PTE. LIMITED Full time

    Roles & ResponsibilitiesJob Responsibilities: Provide comprehensive administrative support to the Operations Department, including scheduling, reporting, correspondence and maintaining operational databases. Manage relationships with external vendors and service providers, negotiating contracts, and ensuring that all services provided meet MindChamps...

  • Operation Administrator

    1 week ago

    Singapore Institute of Singapore Chartered Accountants Full time

    Roles & ResponsibilitiesISCA Academy is seeking a dedicated and organized Operation Administrator to support the operational needs of the continuous professional development initiatives. The successful candidate will be responsible for a variety of tasks related to course administration, procurement, and documentation processing.Key...

  • Operations Administrator

    1 month ago

    Singapore LOH CHWEE CHEW MOORING SERVICES PRIVATE LIMITED Full time

    Roles & ResponsibilitiesJob Description & RequirementsCompany Overview:Loh Chwee Chew Mooring Services Private Limited (“LCC Mooring”) is a leading mooring service and maintenance company in Singapore. For over 56 years, LCC Mooring has been at the forefront of the maritime industry, employing over 400 dedicated mooring crew and professionals.We believe...

  • Operation and Administrative

    4 months ago

    Singapore MRI MOORES ROWLAND LLP Full time

    Roles & ResponsibilitiesJob Description Work closely with the management of the firm in operational and strategic matters. Provide administrative support to office staff, promoting excellence in office operations. Assist to organise office schedules, meetings, firm's social activities. Post jobs opening, arrange for interviews. Organise orientation for...

  • Administrative Operations Assistant

    7 days ago

    Singapore BOON POH REFUSE DISPOSAL PTE. LTD. Full time

    Weighbridge Administration RoleBOON POH REFUSE DISPOSAL PTE. LTD. is seeking a skilled Administrative Operations Assistant to join our team in the Weighbridge Administration department. The successful candidate will be responsible for assisting in daily operational matters, attending to phone enquiries, coordinating between the office and drivers, and...

  • Administration and Operations Manager

    7 days ago

    Singapore PASONA SINGAPORE PTE. LTD. Full time

    Administration and Operations ManagerJob SummaryWe are seeking an experienced Administration and Operations Manager to join our team at PASONA SINGAPORE PTE. LTD. The ideal candidate will have a strong background in administration and operations management, with a proven track record of improving efficiency and productivity.Key ResponsibilitiesManage office...

  • Administrative Operations Supervisor

    7 days ago

    Singapore MR. KOPI TARIK PTE. LTD. Full time

    Job Title: Administration ManagerMR. KOPI TARIK PTE. LTD. is seeking a skilled Administration Manager to oversee daily support operations and plan efficient administrative procedures.The ideal candidate will lead a team of professionals to complete administrative duties in various departments, ensuring smooth support activities and allowing other operations...

  • Operations and Administration Manager

    7 days ago

    Singapore ORIENT WEALTH ADVISORS PTE. LTD. Full time

    Key Responsibilities:The Operations and Administration Manager at ORIENT WEALTH ADVISORS PTE. LTD. will play a critical role in ensuring the smooth functioning of the company's operational and administrative processes. Working closely with the CEO, this individual will be responsible for managing administrative duties, regulatory compliance, and...

  • Administrative Operations Coordinator

    7 days ago

    Singapore EXCELTEC PROPERTY MANAGEMENT PTE LTD Full time

    Job SummaryWe are seeking a highly skilled Administrative Operations Coordinator to join our team at EXCELTEC PROPERTY MANAGEMENT PTE LTD. As an Administrative Operations Coordinator, you will be responsible for providing administrative support in the areas of documentation, data entry, filing, and reports for operations. You will also be involved in...

  • Administrative Operations Supervisor

    7 days ago

    Singapore GOODWILL DELIGHT PTE. LTD. Full time

    Job Title: Administration ManagerWe are looking for a skilled Administration Manager to oversee daily support operations of GOODWILL DELIGHT PTE. LTD. and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.A successful Administration Manager has...

  • Administrative Operations Coordinator

    7 days ago

    Singapore SINGAPORE BRAIN DEVELOPMENT CENTRE PTE. LTD. Full time

    Job Title: Operations ExecutiveSingapore Brain Development Centre is a pioneer centre providing cognitive-developmental training to help children succeed. The Centre was established in 2005 and has been contributing to the growth and development of children in Singapore.The Operations Executive plays a critical role in ensuring the smooth operation of the...

  • Administrative Operation Executive

    1 week ago

    Singapore SINCERE FOOD INVESTMENT PTE. LTD. Full time

    Roles & ResponsibilitiesResponsibilities:-- Responsible for day-to-day operational duties.- Timely and accurate processing of customer orders.- Handling customer inquiries and providing sales quotations.- Efficient and smooth handling of customers' requests.- Coordination with various departments on customer orders.- Assisting with daily purchasing...

  • Operations Administrative Assistant

    1 month ago

    Singapore Celecti Pte Ltd Full time

    Job SummaryWe are seeking an experienced Operations Administrative Assistant to join our team at Celecti Pte Ltd. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesAssist in the implementation of internal works and processes...

  • Administrative Operations Specialist

    7 days ago

    Singapore SINCERE FOOD INVESTMENT PTE. LTD. Full time

    Roles & ResponsibilitiesAs an Administrative Operation Executive, you will play a vital role in ensuring the smooth operation of our organization.Key responsibilities include:Timely and accurate processing of customer orders.Handling customer inquiries and providing sales quotations.Efficient and smooth handling of customers' requests.Coordination with...

  • Administrative Operations Manager

    7 days ago

    Singapore TVI PTE. LTD. Full time

    Roles & ResponsibilitiesKey AccountabilitiesDocument Control and Factory AuditsLocal and Overseas ProcurementInventory ManagementCost Margin Analysis and BudgetingExcellent Microsoft Excel Skills and KnowledgeHigh Emotional Intelligence and Pressure ManagementCross-Functional Team CollaborationEffective Oral and Written CommunicationTenacious and Resourceful...

  • Operations Administration Coordinator

    1 week ago

    Singapore COTAC ITS (ASIA) PTE. LTD. Full time

    Roles & ResponsibilitiesRoles & Responsibilities: Receive storing orders and release orders from clients and update into in-house software Integrate Depot Management System (IDMS) Verification of tank number upon entry and generation of Equipment Interchange Receipt (EIR) from the IDMS Scan and fax of consolidated EIRs to all clients Sort and archive of...

  • Operational and Administrative Support Specialist

    7 days ago

    Singapore STAG MATCH LEARNING CENTRE PRIVATE LIMITED Full time

    At Stag Match Learning Centre Private Limited, we are seeking a highly skilled Operational and Administrative Support Specialist to join our team.The successful candidate will be responsible for providing overall support for operations and general office administration through a variety of tasks related to organization and communication.This includes...

  • Administrative Operations Coordinator

    3 days ago

    Singapore Lendlease Full time

    Lendlease is a globally integrated real estate group shaping cities and creating strong, connected communities.We have a 60-year history of creating thriving places. Safety is always our first consideration, and we're characterised by boldness and innovation. Our intent is to do what matters.The Office and Property Administrator will play a vital role in...

  • Operation Administrator

    2 weeks ago

    Singapore ABWIN SERVICE PTE. LTD. Full time

    Job HighlightsCompetitive Salary and Benefits PackageFrom $2,600 and AboveJob DescriptionSoftware Training ProvidedBasic Daily Administration SupportHandling of car accident reporting related mattersKey ResponsibilitiesProvide administrative support to the teamHandle car accident reporting related mattersAssist in software training and developmentPerform...

  • Administrative Operations Officer

    3 days ago

    Singapore Singapore Aero Support Services Pte Ltd Full time

    Job Responsibilities:Consolidate and send manpower supply timesheets from various divisions for approval and payment.Work closely with the Supervisor and Ops Manager for any other administrative work.Assist in the compilation of company/Labour Supply Annual Leave forms, MC, petty cash, medical claims for Manager approval and submission to Human...

Operations Administrator

2 months ago

Singapore G4S SECURE SOLUTIONS (SINGAPORE) PTE. LTD. Full time
Roles & Responsibilities

Documentation and Monitoring


Daily

  1. Update attendance records based on biometric records in clients’ databases
  2. Scanning and compiling of Night Patrol Officer (NPO) reports on their respective project folders
  3. Updating the NPO visit summary
  4. Keep track and reminders on meeting schedule for the next working day
  5. Collate and record the dates of the officers’ vaccination certificates for proper monitoring

Weekly

  1. Manpower tracking for operations to keep track of shortfall
  2. Sending out NPO reports to clients
  3. Update of supporting, relief, and ad hoc officers listing accordingly to the Line Manager in charge and share this file to respective departments

Monthly

  1. Monthly Safety Walk & Talk (SWAT) & ToolBox Talk (TBT) coordination and submission
  2. Fixed assets tracking for Operations
  3. Track, consolidate, and upload client’s minutes of meetings into individual site project folder
  4. Coordinate and prepare sites’ documents to be archived or stored for ongoing and ended contracts
  5. Prepare biometric attendance reports for submission to clients
  6. Zero wages (finance document) coordination with operations in charge to identify officers that are no longer being deployed
  7. To follow up and update the tracker on the above 60-year-old medical checkups aggressively

Billing

  1. Monthly billing preparation to be sent to the client for approval before sending invoice
  2. Assist with any other billing requirements that need information from Operations

General Administrative Work

  1. Recording any Minutes of the Meeting (MOM) chaired by the Head of Operations
  2. Raise iTop tickets for all Operations-issued IT equipment
  3. Preparation and update of organization chart, site contact list, incident flowchart, etc
  4. Preparation of purchase orders for operations and recruitment for all items required on-site
  5. Assist officers (if needed) with online license renewal, keep track and monitor monthly licence expired list which is provided by HR
  6. Assist to key in leaves in the HR system if needed (E-leaves will remain the default procedure in applying leaves)
  7. Bi-weekly Operations meeting coordination
  8. Keeping track of inventory and ordering supplies
  9. Assist in recovery equipment or beyond economical repair (End of assignment contract)
  10. File all correspondences between departments, sites, and clients
  11. Perform any other duties assigned by:

a. G4S Dy Head Operations

b. G4S Head Operations


Tell employers what skills you have

Microsoft Office
Administrative Work
Inventory
Administration
Sales Process
Merchandising
Freight
Administrative Support
Navision
Customer Service
Scheduling
Pricing
Databases
Shipping