Operations Administrator

5 days ago


Singapore MINDCHAMPS PRESCHOOL SINGAPORE PTE. LIMITED Full time
Roles & Responsibilities

Job Responsibilities:

  • Provide comprehensive administrative support to the Operations Department, including scheduling, reporting, correspondence and maintaining operational databases.
  • Manage relationships with external vendors and service providers, negotiating contracts, and ensuring that all services provided meet MindChamps standards.
  • Ensure that MindChamps complies with all regulatory requirements and internal policies, including safety regulations, accreditation standards and operational protocols. Prepare reports as needed for senior management.
  • Maintain and manage inventory records, ensuring that necessary supplies and resources are available for all departments, including educational materials and office supplies.
  • Assist in planning and coordinating internal events, including student orientations, staff meetings and other school activities, ensuring all logistical details are handled efficiently.
  • Provide administrative support to both students and staff, managing queries and concerns related to operations, facilities or other support services.
  • Review and improve administrative processes and procedures to enhance efficiency and effectiveness across MindChamps.

Job Requirements:

  • Diploma or Bachelor’s degree in Business Administration, Operations Management, or a related field.
  • Minimum 2-3 years of administrative or operations experience, preferably in a higher education setting or private institution.
  • Prior experience in the education sector, particularly with private school is a plus.
  • Strong organizational and multitasking skills, with the ability to manage multiple projects simultaneously.
  • Excellent communication and interpersonal skills to collaborate with internal teams, students, and external vendors.
  • Strong problem-solving abilities and attention to detail in managing operational processes and facilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with administrative management systems or CRM software.
  • Ability to handle confidential information with discretion and professionalism.
  • Highly responsible, proactive, and able to work both independently and as part of a team.
  • Solution-oriented with a focus on efficiency and continuous improvement.
  • Able to thrive in a fast-paced, dynamic work environment.

Tell employers what skills you have

infectious disease
Merchandise
Childcare
Petty Cash
Microsoft Office
Microsoft Excel
Oracle Forms
Experience Working with Children
Children
Administration
input data
PowerPoint
stock taking
Event Planning
school bus
Finance
Training
Microsoft Word
Customer Service
Working with Children

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