Office Manager

2 months ago

Singapore BG&E CONSULTING ENGINEERS PTE. LTD. Full time
Roles & Responsibilities

BG&E is an international design consultancy with offices in Australia, the Middle East, New Zealand, Singapore and the United Kingdom. Our engineering services incorporates designs for infrastructure, building, structures, civil engineering, facades and construction support.


Job Title: Office Manager and Project Finance Administrator


Job Overview: We are seeking a versatile and proactive individual to fill the role of Office Manager with a focus on Project Finance Administration for our Singapore office. This position involves overseeing day-to-day office operations, providing administrative support, and managing IT-related functions. The ideal candidate will have a strong blend of organizational and technical skills to ensure the seamless functioning of our office environment.


Responsibilities:

  1. Administrative and Office Support:
    • Manage office schedules, appointments, and meetings, ensuring efficient coordination.
    • Handle incoming calls, emails, and correspondence, responding in a timely and professional manner.
    • Maintain office supplies, equipment, and inventory.
    • Travel arrangement for travel accommodations and itineraries for employees
    • Coordinate and organize company events, meetings, and client events etc.
    • Support managers and employees with day-to-day needs and requests related to HR and IT services.
  2. IT Management:
    • Work with internal IT support team to oversee office IT infrastructure, including hardware, software, and network systems.
    • Collaborate with internal IT support team/external IT vendors to ensure the smooth operation of IT services.
    • Troubleshoot and resolve basic IT issues or escalate to the appropriate support team.
  3. Facility Management:
    • Organization of office space.
    • Coordinate with office space provider/landlord for maintenance, repairs, and other facility-related services.
    • Ensure a safe and comfortable working environment for all employees.
  4. Human Resources Support:
    • Assist in the onboarding process for new employees, providing IT setup and access.
    • Manage employee records, including IT-related permissions, access controls, and security protocols.
    • Collaborate with HR on employee engagement initiatives and team-building activities.
  5. Financial Management:
    • Assist Project Managers to process invoices, receipts, and other financial documentation related to project finance management.
    • Collaborate with finance department to ensure accurate and timely financial reporting.
  6. Authority Digital Submission:
    • Assist Engineers to carry out digital submissions to various Authorities (e.g. CORENET, LTA-PROMPT, PUB etc)

Qualifications:

  • Proven experience as an office manager or in a similar administrative role in engineering consultancy office.
  • Relevant finance administrative experience
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Basic knowledge of IT systems and troubleshooting.
  • Ability to handle confidential information with discretion.
  • Diploma in business administration or a related field is preferred.

Tell employers what skills you have

Microsoft Office
Financial Management
Multitasking Skills
Inventory
Administration
Employee Engagement
Project Finance
Administrative Support
IT Management
Human Resources

  • Office Manager

    4 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    2 months ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    3 months ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Office Manager

    4 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:   Manage and maintain a clean, organized, and well-stocked office environment. Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages. Coordinate office supplies procurement and monitor inventory levels. Schedule and coordinate meetings, conferences, and appointments. Assist with travel arrangements for...

  • Summer Associate

    2 weeks ago

    Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    This will encompass gaining exposure to the different phases of originating and executing upon investment opportunities and may potentially include involvement in portfolio management or an exit process.During the 8-10-week placement, you will spend time in Asia and travel, restrictions permitting, to the Actis Head Office in London giving you the...

  • Purchasing Executive

    2 months ago

    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    Roles & ResponsibilitiesSCOPEReporting to the Purchasing Manager, the incumbent in this position is responsible to procure quality food, beverages, materials, equipment, supplies and services for the hotel while minimizing cost.OVERALL OBJECTIVES To insure the lowest cost consistent with required quality standards on a timely basis by procuring foods,...

  • Associate - Real Estate

    2 weeks ago

    Singapore ACTIS MANAGER SINGAPORE PTE. LIMITED Full time

    Actis is a leading global investor in sustainable infrastructure. We deliver consistent, competitive returns, responsibly, through insights gained from trusted relationships, local knowledge and deep sector expertise. Founded in 2004, we have an unparalleled heritage in growth markets, set within a culture of active ownership. We have raised US$25bn since...

  • Audit Officer/senior Audit Officer/assistant

    2 weeks ago

    Singapore Auditor-General's Office Full time

    What the role isWhat you will be working on Responsibilities:You will be responsible for carrying out audits on assigned areas so as to enable the Project Lead to conclude and report on the audit of a government ministry/statutory board/public entity. The scope of work includes assessment of internal controls, planning and developing audit programmes,...

  • Office Administrator

    2 weeks ago

    Singapore TSAO FAMILY OFFICE PTE. LTD. Full time

    The Tsao Group has an operating history of over a century and aligns its business interests with a commitment to the long-term benefit of society. The Tsao Family Office (TFO) based in Singapore has a focus on responsible investments and practices. The group is not donor reliant for funding but relies on returns on investments to fund its philanthropic...

  • Assistant Director of Food

    2 weeks ago

    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    SCOPEThe Assistant Director of Food & Beverage should contribute to and support Kempinski's vision of becoming the undisputed leader in the hospitality industry, making our food & beverage offer a key differentiating factor for the Kempinski brand. The incumbent must grow into the position of Food & Beverage Head of Department.OVERALL OBJECTIVES Ensure that...

  • Finance Manager

    2 weeks ago

    Singapore Office Secretaries Full time

    Updated 31-Jan-23Position TitleFinance ManagerJob TypeFull timeLocationSingaporeDepartmentFinanceReports toGM SingaporeTeam Accountant Accounts Assistant Accounts ExecutiveThe RolePosition Objectives Produce, analyse and report financial related information in a timely and accurate manner Drive initiatives for improvement in the effective and efficient...

  • Assistant Manager, Graduate Programmes Office rsis

    2 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    Assistant Manager, Graduate Programmes Office (GPO) Work with the GPO manager on NTU projects aimed at improving the quality of education we provide / the systems we use / the curriculum design and delivery and the overall student experience; Manage all matters relating to the PhD programme; Manage MSc and PhD assessment/examinations; Handle student life...

  • Project Officer

    2 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    NTI-NTU Corporate Laboratory is a collaboration between Nanofilm Technologies International Limited ("Nanofilm", "NTI"), Nanyang Technological University ("NTU") and supported by Singapore under RIE2025. The Laboratory's objective is to propel Innovation and Technologies commercialisation through NTU's innovation and NTI's deep technology. NTI-NTU Corporate...

  • Assistant Manager

    4 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Assistant Manager

    4 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Assistant Manager, Graduate Programmes Office

    2 months ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading research and teaching institution in strategic and international affairs and a policy-oriented think tank in the AsiaPacific region. RSIS invites suitably qualified individuals to apply for the following position:-Assistant...

  • Assistant Manager, Graduate Programmes Office

    4 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading research and teaching institution in strategic and international affairs and a policy-oriented think tank in the AsiaPacific region. RSIS invites suitably qualified individuals to apply for the following position:-Assistant...

  • Assistant Manager, Graduate Programmes Office

    4 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading research and teaching institution in strategic and international affairs and a policy-oriented think tank in the AsiaPacific region. RSIS invites suitably qualified individuals to apply for the following position:-Assistant...

  • Assistant Manager, Graduate Programmes Office

    1 month ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading research and teaching institution in strategic and international affairs and a policy-oriented think tank in the AsiaPacific region. RSIS invites suitably qualified individuals to apply for the following position:-Assistant...

  • Community Manager

    2 weeks ago

    Singapore Office Secretaries Full time

    x Drive growth in memberships by providing tours for potential prospects (walk-in, call-in, online leads and referral)x Manage business renewal and any tenancy related mattersof space within other business portfoliox Expand revenue generations by working with partners and mark up from the servicesx Host activities and gatherings in the space to value add to...