Assistant Facilities Manager

1 week ago

Singapore HYPERSCAL SOLUTIONS PTE. LTD. Full time
Roles & Responsibilities

COMPANY DESCRIPTION

Company Overview

Headquartered in Singapore, The EtonHouse International Education Group has 120 schools across 11 countries. We run pre-schools as well as K-12 international schools. Together, these schools provide internationally recognized programmes and high-quality education to over 20,000 students globally. The group also runs enrichment programmes and cutting-edge ed-tech programmes to scale the provision of high-quality education in pre-schools.

Over the last 27 years, EtonHouse has been at the forefront of international education in the Asia Pacific region and has won numerous awards. In 2019, our founder, Mrs. Ng Gim Choo won the EY Entrepreneur Of The Year Award in the Education category. In addition, EtonHouse was recently selected to be in the inaugural cohort of the Scale-Up SG programme, which is an Enterprise Singapore programme selecting high-growth potential local companies which can be groomed into future global champions.

With children at the heart of what we do and the vision to make good quality education accessible to every child in Singapore, EtonHouse launched the EtonHouse Community Fund (ECF) in 2015. As an independent IPC charity, ECF continuously runs initiatives to make a difference in the lives of vulnerable children.

EtonHouse Vision

Shaping the future through education

EtonHouse Mission

Developing confident and capable global citizens

Be a part of the EtonHouse family

We welcome passionate and dedicated professionals who share our belief in the power of education. Together, we can make a meaningful difference to children and society through education.

RESPONSIBILITIES

The job holder reports directly to the Senior Facilities Manager. The duties and responsibilities include, but not limited to: -

  • Conducts daily inspection of the entire school compound for cleanliness, safety and maintenance;
  • Plans and carries out regular preventive maintenance of facilities including aircon servicing, maintenance of kitchen equipment, kitchen exhaust, fridge maintenance, painting and cleaning of all facilities in the school;
  • Handles maintenance requests and update maintenance request records and monitor response time;
  • Handles maintenance cash float and ordering of hardware and materials;
  • Handles feedback from Principal and Teachers, and provide prompt responses within the same day;
  • Adheres to effective execution of safety and standard operating procedures and workplace safety and health (WSH) guidelines;
  • Conducts WSH training of school cleaning and support staff and maintains records of training conducted;
  • Works together with school's management team to plan, execute school events, and activities such as open house, concert, graduation ceremonies and other ad-hoc projects to support the room set-up of furniture and tear down of decorations;
  • Supervise contractors and team of security and in-house cleaners, ensuring their full attendance and to keep proper records of their attendance;
  • Provides coverage of duties should there be any absence of school cleaning staff at the school;
  • Monitors performance of contract cleaning staff to ensure that they are cleaning the assigned zones and meets the high cleaning standards set and that cleaning equipment and chemicals are stored safely;
  • Manages external vendors and contractors on-site maintenance works and their contracts in terms of work completion and thorough cleanliness;
  • Ensures all maintenance activities are carried out in compliance with safety and environmental regulations;
  • Liaise with various government authorities such as BCA, NEA, URA;
  • Undertakes periodically with projects and works assigned from time to time
  • Handles procurement of maintenance or minor renovation works relating to school's facilities;
  • Identifies training needs of employees, source suitable training courses and submit training requisition to the Human Resource Department;
  • Maintains training records of all staff who attended / completed training;
  • Prepares annual training plan for maintenance and support staff;
  • Be in-charge of all matters relating to the school's logistics and facilities management;
  • Assist in internal events planning;
  • Responsible for management of logistics, equipment and inventory related to programme delivery;
  • Undertake any other duties or responsibilities assigned;
  • Must be hands-on and possesses strong organisational and problem-solving skills.
QUALIFICATIONS
  • Possess Diploma in Building Services or Facilities Management;
  • At least 3 years of related work experience, preferably in school environment or similar;
  • Self-driven and committed individual with excellent follow up;
  • Results oriented and able to work under pressure;
  • Good interpersonal and communication skills;
  • Competent in Microsoft Office.
Please note that your application will be sent to and reviewed by the direct employer - EIH - HQ
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Facilities Management
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