Assistant Facilities Manager

2 weeks ago


Singapore CBRE GWS PTE. LTD. Full time
Roles & Responsibilities

About the Role:

As a CBRE Assistant Facility Manager, you will provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

  • Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
  • Well versed with Critical Environments operations- UPS, Generator, Fire system, leak detection etc.
  • Review PPM Workorder for the 52 weeks planner and prepare Change request for Stake holders' approval for the month on weekly basis.
  • Participate and lead weekly change approval meetings for the Campus Technical rooms/infrastructure PPM works.
  • To meet KPI/SLA for Planned PPM works, closing out Workorders on time
  • Manage reactive workorder on day-to-day basis and close them on time within SLA.
  • Incident escalation through SAAS ServiceNow (BIR, problem/change management) with in 1hr
  • Plan annual power down maintenance of Campus, prepare MOP, EOP and coordinate with various BUs for their approval.
  • Implement Life cycle replacement projects.
  • Schedule and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
  • Attending out of hours managing incident at site
  • 24/7 offsite/onsite support for Breakdown calls
  • Vendor management on PPM and Reactive tasks, getting timely quotations and approvals for break fix.
  • Prepare and manage capital projects, operating budgets, and variance reports
  • Coordinate and manage facility repairs and maintenance by working with technicians, vendors, and contractors.
  • Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts, services, and labor for projects.
  • Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities.
  • Sustainability PIC for Campus- Maintain Environment controls as per Bank standards.
  • Playing a vital role in coordinating all reactive and preventive maintenance, facilitating on-site events, and assisting with fit-outs projects and technology upgrades across site.

What You'll Need:

  • Bachelor's Degree preferred with 3-4 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
  • Electrical system knowledge is preferred.
  • Facility Management certification preferred.
  • Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
  • Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
  • Extensive organizational skills with a strong inquisitive mindset.
Tell employers what skills you have

Vendor Relationships
Sustainability
Budgets
Preventive Maintenance
Recruiting
Property
Invoicing
Electrical
Planner
Procurement
Vendor Management
SaaS
Capital
ServiceNow
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