Admin Manager
1 week ago
Personnel and Administrative Manager Job Description
Department: Human Resources & Administration
Reports To: HR Director
Job Type: Full-Time
Job Summary:
The Personnel and Administrative Manager oversees both human resources and administrative functions to ensure smooth business operations. This role involves managing recruitment, employee relations, performance management, training, and compliance while also handling office administration, facilities management, and organizational efficiency. The role is crucial for maintaining a productive and legally compliant workplace while supporting the company's strategic goals.
Key Responsibilities:
1. Human Resource Management:
• Develop and execute recruitment strategies to attract and retain top talent.
• Oversee employee onboarding, training, and development programs.
• Handle employee relations, resolve conflicts, and ensure a positive work environment.
• Implement performance management systems and conduct employee evaluations.
• Administer payroll, benefits, and compensation policies.
• Ensure compliance with labor laws, employment regulations, and company policies.
• Maintain accurate HR records, contracts, and employee documentation.
2. Administrative Management:
• Oversee office administration, ensuring efficiency in daily operations.
• Manage office supplies, equipment, and facility maintenance.
• Supervise administrative staff, assigning tasks and monitoring productivity.
• Develop and implement policies and procedures to improve operational workflows.
• Organize meetings, events, and corporate communications.
• Ensure proper record-keeping and document management.
• Coordinate with vendors, service providers, and external stakeholders.
3. Compliance and Policy Implementation:
• Ensure company policies align with legal requirements and best practices.
• Handle workplace safety, security, and regulatory compliance.
• Conduct internal audits and risk assessments for HR and administrative processes.
4. Workforce Planning and Organizational Development:
• Analyze workforce trends and recommend improvements for staffing and structure.
• Support leadership in business continuity and change management initiatives.
• Foster diversity, equity, and inclusion within the workplace.
5. Office Budgeting and Cost Management:
• Assist in preparing and managing HR and administrative budgets.
• Optimize resource allocation to control costs while maintaining efficiency.
• Negotiate contracts with service providers to secure cost-effective solutions.
Qualifications and Skills:
Education & Experience:
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 5+ years of experience in HR, administration, or a managerial role.
• Professional HR or management certification (e.g., SHRM, CIPD) is an advantage.
Key Skills:
• Strong leadership and decision-making abilities.
• Excellent communication and interpersonal skills.
• Knowledge of HR policies, labor laws, and administrative best practices.
• Ability to multitask and handle confidential information with discretion.
• Proficiency in HR software, office management tools, and Microsoft Office Suite.
• Strong problem-solving and organizational skills.
Work Environment:
• Office setting with occasional travel for meetings, recruitment, or training.
• May require flexibility in work hours for urgent matters.
Salary: Competitive, based on experience and qualifications.
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Microsoft Office
Office Management
Administration
Payroll
Office Administration
Compliance
HR Policies
Audits
Budgeting
Resource Management
Human Resources
Employee Relations
Performance Management
Facilities Management
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