HR And Admin Executive

4 weeks ago


Singapore Aesthetics Marketing Asia Pte Ltd Full time

ACCOUNTABILITIES AND RESPONSIBILITIES
1)Reception
 Responsible for handling general telephoneenquiries and walk-in visitors.
 Welcome visitors,seated them in the meeting room and offer them with drinks
2) Customers Order
 Assist in order taking forGeneric Beauty products supply.
 Forward all customersenquiries to respective departments.
3) HR Support
 Regularly update and ensure accurate maintenance ofHR-related information
 Assist with the necessary for asmooth onboarding for new hires including preparing 
workstation, stationery, Company T-shirts if applicable,etc
 Update and review Whyze TMS and Mobile App monthlyreport
 Coordinate training for employees
4)Admin Support
 Booking of air tickets for staff andcover them with travel insurance
 Booking of hotel forMalaysia and Vietnam colleagues in the absence of Mr Alanpersonal 
assistant.
 Print name cardsfor staff and temporarily name card when necessary
Update forms for daily use
 Handling of incoming calls,conveying and record message taken in respective record book
5) Office Support:
 Operation and maintenance ofoffice equipment
 Liaise for various contractors andservice providers for repairs and maintenance in the 
absence of Mr Alan personal assistant.
 Update ofNew and Existing Customer's Database for mailing purposes
 Photocopy & distribute enquiry form to trainer &sales personnel after BA/Exhibition 
 Open letterbox every morning, collate, record and dispatch mail 
 To ensure all copiers are loaded with paper forprinting
 Check and order copier papers for printing ,and envelopes for mailings 
 Issue stationeries tostaff on every 4th Friday of the month
 Monthlyinventory report of copier paper, stationeries and postageusage.
 Record and post in/out-going mails in dailybasis
 Prepare refreshment & stationery meal forcompany event.
6) Marketing Support
 Checkenvelope & company letterhead stock level & arrange forprinting
 Holiday message, On-hold message and Closuremessage
 Mail blast & Customer’s data
Calendar, newsletter and CNY packet mailing
 Assist inday to day marketing collateral for delivery e.g. QR code card andposter printing 
etc 
7)Others
 Assist in company meeting power pointpresentation
 Assist Mr Alan and booking of his airticket and hotel booking in the absence of his personal 
assistant.
8) Any other ad hoc matter assign bySuperior



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