HR And Admin Executive
4 weeks ago
ACCOUNTABILITIES AND RESPONSIBILITIES
1)Reception
Responsible for handling general telephoneenquiries and walk-in visitors.
Welcome visitors,seated them in the meeting room and offer them with drinks
2) Customers Order
Assist in order taking forGeneric Beauty products supply.
Forward all customersenquiries to respective departments.
3) HR Support
Regularly update and ensure accurate maintenance ofHR-related information
Assist with the necessary for asmooth onboarding for new hires including preparing
workstation, stationery, Company T-shirts if applicable,etc
Update and review Whyze TMS and Mobile App monthlyreport
Coordinate training for employees
4)Admin Support
Booking of air tickets for staff andcover them with travel insurance
Booking of hotel forMalaysia and Vietnam colleagues in the absence of Mr Alanpersonal
assistant.
Print name cardsfor staff and temporarily name card when necessary
Update forms for daily use
Handling of incoming calls,conveying and record message taken in respective record book
5) Office Support:
Operation and maintenance ofoffice equipment
Liaise for various contractors andservice providers for repairs and maintenance in the
absence of Mr Alan personal assistant.
Update ofNew and Existing Customer's Database for mailing purposes
Photocopy & distribute enquiry form to trainer &sales personnel after BA/Exhibition
Open letterbox every morning, collate, record and dispatch mail
To ensure all copiers are loaded with paper forprinting
Check and order copier papers for printing ,and envelopes for mailings
Issue stationeries tostaff on every 4th Friday of the month
Monthlyinventory report of copier paper, stationeries and postageusage.
Record and post in/out-going mails in dailybasis
Prepare refreshment & stationery meal forcompany event.
6) Marketing Support
Checkenvelope & company letterhead stock level & arrange forprinting
Holiday message, On-hold message and Closuremessage
Mail blast & Customer’s data
Calendar, newsletter and CNY packet mailing
Assist inday to day marketing collateral for delivery e.g. QR code card andposter printing
etc
7)Others
Assist in company meeting power pointpresentation
Assist Mr Alan and booking of his airticket and hotel booking in the absence of his personal
assistant.
8) Any other ad hoc matter assign bySuperior
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