HR & Admin Assistant / Executive

3 months ago


Singapore KIBING SOLAR ENERGY TECHNOLOGIES PTE. LTD. Full time
Roles & Responsibilities

We are looking for a dedicated and organized HR & Admin Assistant / Executive to join our team. In this dual-role position, you will provide essential support to our HR and administration functions, helping ensure smooth office operations and a positive employee experience. This role is ideal for candidates with a keen eye for detail and a passion for supporting HR initiatives.


Responsibilities

HR Assistance:

  • Support the recruitment process by posting job openings, reviewing applications, and coordinating interviews.
  • Assist with employee onboarding, orientation, and documentation.
  • Maintain employee records and update HR databases.
  • Track attendance, manage leave records, and assist with payroll documentation.
  • Help communicate HR policies and respond to basic inquiries.

Administrative Support:

  • Manage office supplies and liaise with vendors for maintenance needs.
  • Handle data entry, filing, and maintain accurate digital and physical records.
  • Assist with scheduling meetings and interviews.
  • Coordinate office events and employee engagement activities.
  • Prepare documents, reports, and presentations for HR and admin use.
  • Perform any other duties as assigned by management as needed.


Requirements
  • Education: Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
  • Experience: 1-2 years of relevant experience preferred.
  • Language Skills: Proficiency in English and [second language, e.g., Mandarin] to support a diverse workplace.
  • Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with HR software is a plus.
  • Personal Attributes: Excellent organizational and problem-solving abilities,, attention to detail, confidentiality, and excellent communication skills.
  • Knowledge: Basic understanding of HR functions, employment laws, and office management.



Tell employers what skills you have

Ability to Multitask
Excellent Communication Skills
Microsoft Office
Microsoft Excel
leave management
Office Management
Administration
Payroll
Employee Engagement
Data Entry
MS Office
PowerPoint
Attention to Detail
HR Policies
Administrative Support
Human Resources
Scheduling
Databases

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