Library [Assistant Manager/Manager]

Found in: Talent SG 2A C2 - 2 weeks ago


Singapore TANGLIN CLUB Full time
Roles & Responsibilities

Job Responsibilities include, but not limited to

  • Scheduling Library Roster for Library staff
  • Preparing and submitting various reports and records as required by the Library, DVD and Book Club Committees.
  • Response to members complaints, resolve problems and/or contacting vendors as appropriate
  • Ensure new acquisitions are released timely on every 1st of the month for our Members
  • Catalogue and re-classify new and old Non-Fiction books
  • Keep track of books ordered - report for the Library Sub-Committee
  • Confirm Attendees for Meetings, Booking of rooms and preparing menu for meetings
  • Managing any requests made by patrons which include but not limited to
  1. Purchasing specific titles [monographs and DVDs]
  2. Subscribing to magazines or newspapers
  3. Accepting Donations
  4. Dispute resolution among members
  • Online purchase – list of books and DVDs submit to Purchasing Manager
  • Submit booklist approved by the Library Sub-Committee for local purchase to the Purchasing Manager
  • Prepare agenda for Library Sub-Committee and DVD Section
  • Prepare GC Report and follow-up from meetings
  • Ensure new implementations are in operation:
  • Fines charges - Vlib (Library Management System) & Finance system automation
  • New members elected monthly – Vlib & Membership database synchronization
  • DVD operations and Invelos DVD Profiler (US software) – online DVD listing for browsing
  • Self-Check machine kiosk for books (encourage members to use)
  • Work pad stations for RFID – reader to scan items at the library counter
  • Automated Email Services – overdue and reservation notices to members
  • Work with vendors – 3M (RFID vendor) & VTech (Library Management System vendor) on requests from Sub-Committees and Management
  • Recommend best sellers/good reads to members
  • Interaction with members for feedback to improve library services
  • Select and purchase new books with Library Sub-Committee representative monthly
  • Organise Library events such as ‘Meet The Author Evening’
  • Organize library visits for staff and Committee members
  • Training courses for executive and associates – suggest and plan new and essential courses
  • Manage Budget for Books/DVDs/Periodicals - ensure within Budget
  • Raise purchase requisition for projects listed in the Annual Budget/Capex
  • Annual Report – submission
  • Any other ad-hoc tasks that require attention, such as assisting IMDA submissions, interviewing library candidate

Share

  • Check in and check out Books at the Library counter
  • Assist members to use Self-Check machine to check out books
  • Assist members with photocopying
  • Assist members with the internet stations
  • Responsible for the on-going Book culling exercise
  • Reply to email enquiries
  • Handle telephone enquiries

Requirements

  • A degree or equivalent in Library Science, with at least 3 years of experience
  • Service-oriented and comfortable with public speaking and presentations
  • Ability to work on scheduled shifts which include weekends and public holidays
  • Excellent written and verbal communications skills in English
  • Good organizational, planning and time management skills
  • Good knowledge of Microsoft Excel, Word, and PowerPoint
  • High level of digital and information literacy

Tell employers what skills you have

Library Science
Microsoft Excel
Newspapers
Purchasing
Books
Titles
Public Speaking
Library Management
Dispute Resolution
Scheduling
Acquisitions
Circulation
Information Literacy
Magazines

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