Corporate Secretariat

3 weeks ago

Singapore INNERGY CONSULTING PTE. LTD. Full time
Roles & Responsibilities

Corporate Secretariat

We are looking for a highly skilled and organized Corporate Secretariat to join an established shipping company in Singapore. Reporting to the legal counsel, the candidate will be responsible for the legal entity lifecycle management and governance, entity database management, corporate records maintenance, board meetings (including committee meetings) and will also support strategic transactional work. The ideal candidate will possess a Degree in Law, Business Administration, or an equivalent ICSA qualification, along with at least 3 years of experience in a similar corporate secretarial role.

Key Responsibilities:

· Perform core corporate secretarial functions, including coordinating board meetings, drafting and reviewing by-laws, articles of association, minutes, resolutions, secretarial certifications, and other corporate actions and administrative tasks.

· Manage the formation, acquisition, registration, maintenance, and dissolution of legal entities, ensuring compliance with relevant laws and regulations.

· Prepare agendas and materials for board meetings, committees, and annual general meetings; take minutes, file necessary forms and annual returns, and handle correspondence with regional company registrars, liaising with external service providers.

· Assist in supporting Know Your Customer (KYC), Anti-Money Laundering (AML), and Counter Financing of Terrorism (CFT) processes, in coordination with banks, service providers, customers, and suppliers.

· Develop and maintain strong relationships with external service providers across key jurisdictions.

· Follow up on action items from meetings promptly and efficiently.

· Manage relationships with directors and nominees to ensure smooth governance processes.

· Maintain statutory registers and corporate books, ensuring compliance with all applicable regulations.

· Timely processing of invoices from external service providers.

· Maintain and update all company records and documents in a digitalized format, ensuring proper storage and access via a shared drive.

· Provide transactional support for corporate activities including mergers, acquisitions, dissolutions, investments, dividends, IPOs, trade sales, asset sales, and other corporate transactions.

· Collaborate with internal stakeholders to resolve complex legal and regulatory issues, applying a deep understanding of relevant laws, regulations, and policies.

· Offer corporate secretarial support to other members of the legal team, as needed.

· Demonstrate exceptional organizational, numerical, communication, and IT skills, and the ability to collaborate effectively within a team.

· Exhibit excellent time management skills, capable of multitasking and meeting tight deadlines in a fast-paced and dynamic work environment.

Qualifications & Experience:

· Degree in Law, Business Administration, or an equivalent ICSA (Institute of Chartered Secretaries and Administrators) qualification.

· A minimum of 3 years' experience in a similar corporate secretarial role.

· Experience in a listed company or multinational corporation (MNC) is advantageous but not essential.

· Familiarity with the maritime industry is not required but will be considered an asset.

· Multilingual proficiency is an advantage.

· Familiarity with corporate governance and regulatory frameworks in any of the following jurisdictions will be an advantage: Singapore, Malaysia, Taiwan, United Arab Emirates, Saudi Arabia, Brunei, Indonesia, Thailand, Bermuda, Korea, India, and the Philippines.

Interested applicants, please send your CV to talentagent@innergy-consulting.com

We regret that only shortlisted candidates will be notified. Thank you for your understanding

Tell employers what skills you have

Ability to Multitask
Microsoft Office
Legal Documents
Corporate Governance
Due Diligence
Strong Attention To Detail
Mergers
Interpersonal Skills
Dissolution
Investments
Books
Corporate Actions
Administration
Multilingual
Compliance
Attention to Detail
Administrative Support
Regulatory Requirements
Acquisitions
Shipping

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