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Receptionist / Office Coordinator

5 months ago

Singapore HAVAS SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

Havas Singapore is looking for a Receptionist / Office Coordinator to join our team and support the efficient running of our office.


The Receptionist will be responsible for maintaining the professional appearance and service at our front office while also providing administrative support to ensure the smooth operation of our office.


Main Responsibilities

  • Maintain a professional appearance and service at the front office, overseeing daily operations of the reception area.
  • Greet and receive visitors in the office, escorting them to their meetings, and attending to walk-in inquiries.
  • Ensure the reception area is safe and clean by complying with procedures, rules, and regulations.
  • Handle all incoming and outgoing mail, including local and international deliveries.
  • Collect and distribute other correspondences such as newspaper and magazine subscriptions.
  • Replenish printer/copiers' paper and ink and clear uncollected printouts daily.
  • Replenish office pantry stocks and ensure that you keep track of all the stocks.
  • Order office supplies, maintain inventory records, and track office supply inventory.
  • E-file all job/service sheets for easy access and reference.
  • Oversee office services such as cleaners and maintenance service providers, ensuring duties are carried out efficiently.
  • Support with internal and external events, including decorations for festive seasons and post-event cleanup.
  • Serve as the fire safety warrant representative for the office, attending fire drill briefings as required.
  • Manage meeting room availabilities.
  • Perform ad-hoc duties and provide admin support as needed.

Job Requirement

  • Minimum GCE O Level certification
  • At least 2 years of relevant experience in handling administrative duties
  • Proficient in MS Office
  • Good personality with excellent customer service, communication and interpersonal skills
  • Excellent time-management skills
  • Ability to multi-task in a fast-paced environment

About Havas

Founded in 1835 in Paris, France, Havas is one of the world’s largest communications groups. At Havas, we believe that companies have a key role to play in solving the biggest challenges our world faces today – and every day we strive to operate responsibly for ourselves and our stakeholders. We operate under the vision and mission to make a meaningful difference to brands, businesses, and people.


We employ 20,000 people in more than 100 countries, adopting a fully integrated model through our 60+ Havas Villages around the world – the Havas Village offers a truly unique proposition, where cross discipline teams work together, ensuring agility and a seamless experience for our clients.


About Havas Singapore

Within our Singapore Village is a network of business units including Havas Media, Arena Media, Socialyse, Red Havas, and BLKJ Havas, offering services across media, social, PR, and creative. Since 2015, we’ve had an unbroken streak of Agency of the Year (AOTY) wins across disciplines, including Integrated Marketing AOTY, Media AOTY, Specialist AOTY, and PR AOTY.


We are also committed to building a diverse culture where our people can grow, thrive, and feel that they belong. In 2023, we won Best Agency Culture (Gold) at Marketing Interactive’s Agency of the Year Awards, and are a Great Place To Work® Certified™ agency.


Here at Havas, we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.


Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.


*Kindly note that only shortlisted candidates will be contacted.*


Tell employers what skills you have

Fire Safety
Front Office
Ability to Multitask
Decoration
Microsoft Office
Newspapers
Interpersonal Skills
Inventory
Data Entry
MS Office
Administrative Support
Excel
Customer Service
Screening
administrative duties
Magazines