Head (Planning & Knowledge Management)

2 weeks ago

Singapore PAS People's Association Full time

What the role is:


As the community leadership development arm of the People's Association, NACLI offers a wide range of functional and leadership development programmes to equip PA staff and grassroots leaders with practical and applied skills and leadership competencies to carry out their roles effectively.

**What you will be working on:
**Key responsibilities include: Corporate Planning

  • Supports Assistant Dean (Planning & Knowledge Management) in carrying out corporate and strategic planning efforts of the Institute
  • Supports Assistant Dean (Planning & Knowledge Management) in the planning, organising, tracking and reporting of the Institute's Workplan, Mid-Year Review and deliverables in accordance with the Institute's Annual Planning Cycle
  • Supports Assistant Dean (Planning & Knowledge Management) in tracking, managing and coordinating of the agenda and followups from meetings, e.g. Senior Management Meetings (SMM), NACLI's Monthly Meeting with GD and NACLI's Monthly Meeting with CED
  • Supports Assistant Dean (Planning & Knowledge Management) in the tracking of departments' budgeting and expenses, to ensure that resources are allocated effectively to support the department's priorities
  • Provides secretariat support to NACLI meetings, such as coordinating and organising meetings and followups after the meetings etc
  • Coordinates department meetings, workplan discussions and department retreats, as well as followups from these sessions
Knowledge Management

  • Supports Assistant Dean (Planning & Knowledge Management) in managing the Institute's knowledge management system and ensure that staff have access to the information and resources they need
  • Manages the NACLI's training modules repository masterlist
  • Manages the training resources (both physical and online) such as online tools, research papers, best practices, case studies, photos and videos for development and review of training modules
  • Manages the NACLI resource library and its contents to ensure availability of relevant and updated training references and materials
  • Proposes improvements to better manage or organise knowledge and repository resource materials within the Institute
Development of PA Knowledge

  • Supports Assistant Dean (Planning & Knowledge Management) in the coordination and management of PA knowledge and works closely with PA knowledge owner divisions in the documentation of knowledge manuals
  • Provides support to the PA Knowledge Management Workgroup and to work with PA stakeholders on the followup actions and future plans
Tracking of Training Progress, Participation and Effectiveness

  • Oversees the consolidation of training evaluation data and preparation of draft training evaluation report
  • Supports the department in implementing measurement system(s) and processes to evaluate the effectiveness of NACLI training programmes
  • Supports Assistant Dean (Planning & Knowledge Management) in the development and operations of the Grassroots Heritage Gallery
  • Supports Assistant Dean (Planning & Knowledge Management) to formulate and implement plans to ensure regular flow of visitors to the Gallery
Relationship Management

  • Supports Assistant Dean (Planning & Knowledge Management) in the managing of stakeholder networks (e.g. NACLI Adjunct Faculty members)
  • Supports Assistant Dean (Planning & Knowledge Management) in the recruitment and engagement of NACLI Adjunct Faculty, and monitors engagement and effectiveness of their contributions
Accreditation Compliance

  • Supports Assistant Dean (Planning & Knowledge Management) in ensuring the Institute's ongoing compliance with SkillsFuture Singapore (SSG) accreditation requirements and standards as a Registered Training Provider (RTP)
  • Coordinates with relevant departments to ensure all training programmes and processes meet accreditation standards
  • Conducts periodic reviews to ensure adherence to accreditation standards
  • Stay current on accreditation criteria and regulations, and update internal processes accordingly
  • Maintains accurate records of all relevant documentation
Corporate Visits and Projects

  • Supports Assistant Dean (Planning & Knowledge Management) in the planning, coordination and execution of talks and dialogues, and visits by corporate groups, foreign or local delegations
Budget and Procurement

  • Manages the procurement process from preparing specifications for GeBIZ ITQs/ITTs, awarding of contracts in liaison with NACLI's Training Operations Department, to monitoring and tracking of department's budget utilisation
Other Duties

Other duties assigned by the Institute, including:

  • Representing NACLI at official meetings / events
  • Representing NACLI in working committees (internal & external) Other duties as assigned by senior officers
-**What we are looking for:

Requirements:

  • Minimum 3 years' of work experience in managerial capacity Desired 1 year of related work experience in organisational learning and dev

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