Receptionist and Admin

2 weeks ago


Singapore JONES LANG LASALLE TECHNOLOGY SERVICES PTE. LTD. Full time

Work Dynamics - Integrated Facilities Management

About JLL
We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We're a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you're looking to step up your career, JLL is the perfect professional home.

At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

We are looking for
Receptionist

What this job involves

Handling visitors
As a front desk personnel, you will be receiving, informing and guiding visitors including co-ordination with client's employees. You will also be responsible for maintaining the visitor log and the monthly contract list update.

Managing reception area


You will be responsible for maintaining the front office, reception area and all meeting and conference rooms in the client areas.

Ensure that they are clean, presentable and are in compliance with regulations or requirements of the client.

Phone Calls
You will be managing day-to-day incoming and outgoing calls and maintaining telephone registers including the switchboard operations.

You will also managing Facilities Request Call and contribute information for inclusion in the Monthly Report submitted to the client.


Mail Room
You will be managing day-to-day incoming and outgoing mails (Local and Overseas). You have to record all the mails and submit Monthly Report to client.

General administrative activities & office operation
You are required to manage Client's Recreation Card and supply of toners for all the photocopiers.


You will provide assistance in general administrative activities (i.e ordering of stationary) and other duties as assigned by the Facilities Manager.

You will also contribute information for inclusion in the Monthly Report submitted to the client.

Manage general office operation. Can give clear instruction and direction to the facility team and other functions who are supporting the office operation.

Managing client director's calendar of appointments, meeting coordination, travel arrangements, concur expenses claims.

Supporting customer's visit, workshop and organize company events etc

Other ad hoc duties which may be assigned

Experienced
You have at least 2 to 3 years of experience in a similar role in a corporate environment. Basic knowledge of Microsoft Office is compulsory. It would be great if you have prior experience in facilities, property management, hospitality or related field.

Professional
You are able to carry yourself well and present a professional and friendly corporate image to clients.

You are also able to confidently interact with all levels of the organisation from Heart of Department to Cleaning Contractors and learn new systems quickly.


Good Communicator
You can communicate well with senior leadership and stakeholders and interfacing with Executive.
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