Assistant Manager, Crewing

2 weeks ago


Singapore Hafnia Pools Pte Ltd Full time

COMPANY DESCRIPTION
Hafnia is one of the world's leading oil product tanker owners and operators.

We provide transportation of oil and oil products to national and international oil companies, major chemical companies, as well as trading and utility companies.


Hafnia is a company that's all about our people - both the people that run the business, and those that manage our customers.

We've always done things differently and prioritized a strong, commercial mindset. But we've never cut corners when it comes to relationships. Building strong business relationships with our customers is the foundation of what we do. We're in this for the long run and focus on their needs 100%. We are transparent and we stick by our promises - as the partner you can turn to in a tight spot
- meaning our customers stick with us. Our foremost rule is putting people first and that's how we've become one of the leading ship owners and operators of today's product tanker industry globally.


Hafnia has a solid history in chartering, operations, and technical management, and strives to offer customers the best solution for their transportation needs.

This solution-focused approach has resulted in a strong reputation and the Company remains firmly committed to being a responsible member of the industry and operating according to the highest ethical standards.


DESIGNATION :
Assistant Manager, Crewing

RESPONSIBILITIES
Full responsibility for all aspects of the Crewing Operation for up to 15 ships, hereunder:

  • Preparation of annual budget, review of monthly budget compliance and provide qualified comments to deviations with full year estimates
  • Handle, code and approve all invoices related to the Manning budget
  • Preparation of Crew contracts in accordance with applicable wage scales
  • Monthly approval of the payroll
  • Approve CTM requests and Crew expense claims
  • Calculation and approval of High risk bonus when applicable
  • Ensure the ships are manned with competent Crew and in compliance with requirements for training, certificates, vaccinations, VISA and other documents
  • Maintain efficient rotation planning of Crew and initiate recruitment or promotion when required in compliance with Company procedures
  • Maintain highest possible retention rate by building close relations to the Crew and keep an always honest approach towards the Crew
  • Liaise closely with Manning Offices to coordinate Crew changes hereunder mustering and travel of the Crew
  • Ensure that appraisal reports are completed and training requests are handled
  • Visit ships when passing Singapore
  • Ensure that the ships are under valid union agreement and relevant certificates and CBA is onboard
  • Ensure that the ships are in compliance with the Oil Major Officer experience matrix requirements at all times to ensure ships are tradable and keep Q88 updated
  • Assist with development of Manning procedures in QMS as and when required
  • Handle Crew illness and P&I cases in collaboration with Insurance Department
  • Perform necessary updates in the Crew Information System and ensure data quality
  • Handle Crew grievances & disciplinary cases in line with Company procedures and values
  • Provide input to various management reports
  • Closeout of Crewing related observations during PSC or MLC inspection

QUALIFICATIONS

  • Possess a Diploma degree
  • Minimum 5 years of relevant experience in manning and training
  • Strong written and verbal communication skills in English
  • Able to work as a team and independently
  • Willing to travel when required
  • Fit to visit ships


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