Assistant Manager

2 weeks ago


NorthEast Singapore NEP Group Full time

Essential Duties/ Responsibilities:

  • Maintain and update Crewing Calendar factoring projects and inhouse needs and crew leave.
  • Support and provide information on Time Off In Lieu (TOIL) entitlement for inhouse crew on a monthly basis.
  • Maintain an updated crew database for both inhouse and freelancers with positions, grades, job scale, and performance, rate of professional fees, responsiveness, reliability, skills and technical competencies.
  • Assist in preparation of the annual operational budget of the Crewing &Admin Department.
  • Support all administration tasks including office supplies and maintenance, sourcing and arrangements of customer gifts, booking of flights and accommodations for all business trips companywide, purchase and maintenance of first aid box (Corporate Office and the two warehouses).
  • Any other adhoc crewing responsibilities.

Project-Related- Obtain relevant project information from Sales Manager for crewing needs including details such as location of project, crew positions, duration of project, crew rate, and any other additional requirements. Consult project technical manager to identify the crew requirement and skill sets required for each project. Roster project with in-house and freelance crew. For freelancers - Negotiate fees, manage contracts and other documents, and outline expectations and company policies.
Prepare production call sheet for crew on projects (including details on vaccinations, pick-up arrangements, etc.). Plan for crew contingencies for unexpected situations that may jeopardize projects. Supper project crew by playing an active role in all communications related to crew (logistics and crew welfare). Provide replacement crew if a crew member becomes unavailable due to sickness, flight cancellations, etc. Assist in all project closeout activities including evaluation of project performance (from crew perspective), archival of projects, and preparation of close out reports. Incorporate crew performance evaluation reports into crew database. Tabulate and analyse project crew financials (freelancer fees, logistics, per Diems, etc.) report to Crewing Manager cost over-runs or irregularities. Verify invoices received from freelancers for billing. Assist in reimbursements for projects for in-house crew members

Benefits:

  • Prospects for Career Growth
  • Good working environment
  • Medical Benefits
  • 5day work week
  • Freeparking
Degree

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