Office Manager and Executive Assistant

2 weeks ago

Singapore CAPCO Full time

About Capco:
Capco is a global technology and business consultancy, focused on the financial services sector. We are passionate about helping our clients succeed in an ever-changing industry.

We Are:

  • Experts in capital markets, banking and payments and wealth and asset management
  • Deep knowledge in financial services offering, including e.g. Finance, Risk and Compliance, Financial Crime, Core Banking etc.
  • Committed to growing our business and hiring the best talent to help us get there
  • Focus on maintaining our nimble, agile, and entrepreneurial culture.

Role Description:
The opportunity is to manage the Singapore office and support Partners by providing all-rounded secretarial and administrative support.

In addition to the standard duties associated with an Executive Assistant, you will liaise with global, regional and in-country leadership to ensure effective business management as per the Partners guidelines and expectations.


Executive Assistant:

  • Extensive calendar management
  • Liaising and building rapport with clients, colleagues and other EAs
  • Management and oversight of business projects, gathering data and project progress reports.
  • Strong business and commercial acumen and the ability to communicate with senior leadership.
  • Travel Arrangements arrange flights, hotel accommodation, transportation, and restaurant bookings for business trips; prepare itineraries.
  • Business Correspondence prepare meeting agendas, minutes, presentations materials, marketing materials.
  • Manage Expenses & Time reports
  • Submission of claims and time report in a weekly basis.

Office Manager:

  • Responsible for office management, such as ordering of office supplies and business cards, repairing and maintenance of office fixtures and equipment, support and greet visitors to the office, handling of calls and mail.
  • Facilitate events and functions in the office and arrange meals catering.
  • Support and coordinate onboarding and offboarding processes with local HRBP.
  • Collating of invoices and submit to finance in a regular basis.
  • Manage office access cards and all IT assets such as mobile and laptop.
  • Build rapport with vendors.
  • Support employees travel arrangements to Singapore, sourcing and booking of accommodation (hotel/ serviced apartment).
  • Work closely with the Risk & Compliance team, responsible in keeping the office guidelines and BCP up to date.

Role Requirements:

  • Previous experience of an Office Manager and EA supporting 2 to 3 directors
  • Flawless communication and presentation skills both written and verbal
  • Highly organised with the ability to multitask and prioritise workload
  • The ability to work under pressure and reach deadlines
  • Problem solving and decision making
  • Proactive, forward thinking, and cando attitude
  • Ability and demonstrated experience to manage senior level stakeholders
  • Experience of the full Microsoft Office suite
  • Fluent in English

Why Join Capco?

We are expanding our business rapidly across Singapore and Asia. You will work on engaging projects with some of the largest banking and insurance clients in the world, projects that will deliver significant transformation and change.

We offer:

  • A work culture focused on innovation and creating lasting value for our clients and employees
  • Ongoing learning opportunities to help you acquire new skills or deepen existing expertise
  • A flat, nonhierarchical structure that will enable you to work with senior partners and directly with clients
  • A diverse and inclusive meritocracy

  • Executive Assistant to Consultants

    2 weeks ago

    Singapore Office Secretaries Full time

    Executive Assistant to Consultants For an international head hunting firm located in Raffles Place. Serves as client liaison assisting consultant in maintenance of daily search activities by providing ongoing project management assistance. Regularly tracks consultant search activity and all clientrelated marketing meetings to ensure progress. Prioritizes and...

  • Executive Assistant

    2 weeks ago

    Singapore COMO Hotels and Resorts Full time

    COMO Metropolitan SingaporeProperty:COMO Metropolitan SingaporePosition:Executive AssistantBase Location:SingaporeDepartment:Executive OfficeReporting to:General ManagerTasks/Responsibilities: Organise and schedule meetings and appointments. Assist with preparing materials for meetings, taking minutes, and following up on action items. Administer travel...

  • Purchasing Executive

    2 months ago

    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    Roles & ResponsibilitiesSCOPEReporting to the Purchasing Manager, the incumbent in this position is responsible to procure quality food, beverages, materials, equipment, supplies and services for the hotel while minimizing cost.OVERALL OBJECTIVES To insure the lowest cost consistent with required quality standards on a timely basis by procuring foods,...

  • Executive Assistant

    2 weeks ago

    Singapore Office Secretaries Full time

    Executive Assistant to Consultants For an international head hunting firm located in Raffles PlaceThe responsibilities of the role are diversified, including but not limited to project management, document preparation (including editing, formatting and finalizing), calendar management (both internally and externally, across various geographies and...

  • Executive Assistant/ Office Manager

    2 weeks ago

    Singapore FP GLOBAL PTE. LTD. Full time

    Our client is a Private Equity firm based in Singapore, focused on building lasting businesses. They are seeking a highly organized and detail-oriented Executive Assistant/ Office Manager to join the team. In this role, you will provide administrative and operational support to the Partners and office.Responsibilities Manage calendars for the Partners,...

  • Executive Assistant

    2 weeks ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Executive Assistant: Work directly with the CEO to support all aspects of his daily work routine. Maintain CEO's calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. Handle urgent requests and changes in relation to meetings with CEO. Serve as a liaison between CEO, Exco Team, internal and external...

  • Paralegal - Asset Management

    3 months ago

    Singapore Executive Access Full time

    You will be required to: Perform research on various legal matters relevant to the family office, including estate planning, trust administration, tax laws, real estate transactions, and regulatory compliance. Analyze and summarize legal documents, statutes, and regulations for attorney review. Collaborate with the investment team to support the legal...

  • Paralegal - Asset Management

    4 weeks ago

    Singapore Executive Access Full time

    You will be required to: Perform research on various legal matters relevant to the family office, including estate planning, trust administration, tax laws, real estate transactions, and regulatory compliance. Analyze and summarize legal documents, statutes, and regulations for attorney review. Collaborate with the investment team to support the legal...

  • Executive Assistant/ Office Manager

    4 weeks ago

    Singapore FP GLOBAL PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a Private Equity firm based in Singapore, focused on building lasting businesses. They are seeking a highly organized and detail-oriented Executive Assistant/ Office Manager to join the team. In this role, you will provide administrative and operational support to the Partners and office.Responsibilities Manage...

  • Executive Assistant/ Office Manager

    2 months ago

    Singapore FP GLOBAL PTE. LTD. Full time

    Roles & ResponsibilitiesOur client is a Private Equity firm based in Singapore, focused on building lasting businesses. They are seeking a highly organized and detail-oriented Executive Assistant/ Office Manager to join the team. In this role, you will provide administrative and operational support to the Partners and office.Responsibilities Manage...

  • Executive Assistant ~ Office Manager

    2 weeks ago

    Singapore Brookfield Asset Management, Inc Full time

    LocationCollyer Quay Centre - 16 Collyer Quay, #19-00Brookfield CultureBrookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work...

  • Chief Executive Officer

    2 weeks ago

    Singapore DN & ASSOCIATES EXECUTIVE SEARCH PTE. LTD. Full time

    Our client started business with a simple mission: to help the common man make sense of the insurance policies they are buying/holding. Buying a policy without fully understanding what it covers you for and how it fits into your portfolio is more common than you think. They understand that insurance is undeniably important. But even more important is...

  • Executive Assistant ~ Office Manager

    2 months ago

    Singapore Brookfield Asset Management, Inc Full time

    Location Collyer Quay Centre - 16 Collyer Quay, #19-00 Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through...

  • Executive Assistant ~ Office Manager

    4 weeks ago

    Singapore Brookfield Asset Management, Inc Full time

    Location Collyer Quay Centre - 16 Collyer Quay, #19-00 Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through...

  • Assistant Director of Food

    2 weeks ago

    Singapore CAPITOL HOTEL MANAGER PTE. LTD. Full time

    SCOPEThe Assistant Director of Food & Beverage should contribute to and support Kempinski's vision of becoming the undisputed leader in the hospitality industry, making our food & beverage offer a key differentiating factor for the Kempinski brand. The incumbent must grow into the position of Food & Beverage Head of Department.OVERALL OBJECTIVES Ensure that...

  • Purchasing Executive/purchasing Officer

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    Purchasing Executive/Purchasing Officer You need to responsible for the sourcing and identifying alternative suppliers and indirect materials with competitive prices Able to generate Purchase Order and updating of delivery status You need to filling of documents and ensure traceability of documentation's at all times Perform other duties as assigned by...

  • Assistant Manager

    4 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Assistant Manager

    4 weeks ago

    Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    The Assistant Manager (Events) will develop, plan, review and execute initiatives as well as manage operations in the Students Office so as to provide high quality of service to the students and seamlessly align with NTU2025 plan. This role will support the planning, development and management of students functions in terms of Admission, Enrolment marketing,...

  • Office Manager

    4 weeks ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...

  • Office Manager

    2 months ago

    Singapore Office Admin cum HR Full time

    Key Responsibilities:Manage and maintain a clean, organized, and well-stocked office environment.Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.Coordinate office supplies procurement and monitor inventory levels.Schedule and coordinate meetings, conferences, and appointments.Assist with travel arrangements for team...