Assistant Manager, Administrative Support

2 weeks ago


Singapore Nanyang Technological University Full time

This incumbent is part of Nanyang Business School (NBS) Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters.

The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.

Job Responsibilities

Course Support:

  • Work closely with program offices and faculty on teaching schedules
  • Assist in dissemination of course materials and information on the learning management systems/platforms
  • Preparation of course packs
  • Scheduling of student consultations
  • Support CA and examination invigilation
Finance/Procurement

  • Ensure all spending are in accordance with
    NTU policies and guidelines
  • Assist in budget planning for facultyrelated expenses
  • Proper filing and accounting of revenue and expenditure for periodic financial reporting
  • Proper and timely processing of expenses claim incurred by faculty
  • Assist with purchases in accordance with
    NTU procurement policies and guidelines
  • Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value
Events Management

  • Assist in the organization of seminars, workshops, and retreats, including logístical arrangements, budget monitoring, and smooth onsite execution

Other General Administration:

  • Establish SOPs for each area of work and review processes for efficacy
  • Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.
  • Assist with travel arrangements for faculty on official business
  • Setup and manages logistics for meetings with internal and external stakeholders
  • Prepare and coordinate logístical support for meetings
  • Preparation and editing of presentation slides
  • Arrange, prepare agenda and refreshments, and write minutes of meetings
  • Mailing and printing services
  • Manage office stationery supplies for faculty
  • Proper record keeping and filing
Job Requirements

  • Minimally a Diploma in Business Administration, or related field.
  • Degree in Business Administration, or related field, is preferred.
  • Minimum 5 years' of working experience in an administrative role.
  • Relevant working experience in education sector will be advantageous.
  • Strong proficiency in MS Office suite, and online productivity tools.
  • Possess a good command of spoken and written English.
  • Able to work individually and collaborate with others as a team
  • Strong planning, organizational and problemsolving skills Independent and possess strong multitasking abilities
  • Meticulous and attentive to details

Hiring Institution:

NTU

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