Senior Associate, Company Secretary

2 weeks ago

Singapore M&G plc Full time
At M&G our purpose is to help people manage and grow their savings and investments, responsibly.

As a business, we are continuing to take steps towards a sustainable future, delivering better long-term solutions for our customers and clients and identifying new opportunities to make a positive impact for our environment and communities.

To help us achieve our vision we're looking for exceptional people who live our values of care and integrity and who can inspire others; embrace change; deliver results and keep it simple.


We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.


The Role:

Key Work Level Accountabilities:

Experienced Colleague:

  • Accountable for providing a quality service or product to customers and stakeholders, using skills/experience built through significant practical experience or training
  • For team leaders, accountable for ensuring the team the role supports is delivering a quality service or product
  • Works within established frameworks and procedures, with the freedom to interpret them to solve a range of problems
  • Delivers outputs that are clearly defined, using discretion over how to achieve them
  • Makes suggestions for improvements to the work of the team, based on previous experience and knowledge of similar situations

Key Responsibilities for this role:

  • Assist the Company Secretary to oversee and monitor the Corporate Secretarial activities of Fund Special Purpose Vehicles (SPVs). In the case of Luxembourg domiciled funds, work closely with the Luxembourg team to ensure consistent processes throughout the fund's structure, as advised by Luxembourg.
  • File necessary returns and forms with the Accounting and Corporate Regulatory Authority within the specified timeline.
  • Event Based Compliance:
  • Change of the registered office of the company
  • Appointing a new director or resignation of outgoing director
  • Amendment to the Constitution of the Company
  • Change of Company Name
  • Charge creation
  • Increase or decrease of share capital
  • Ensure compliance with all applicable provisions of Companies Act in Singapore by establishing proper processes and controls to comply with these provisions, and updating the processes and controls on at least an annual basis to ensure that they are uptodate and effective.
  • Supporting the smooth running of the board / audit committee / other committee / general meetings (preparation and drafting of meeting agendas, regular report, coordination of papers, meeting logistics and recording of minutes), maintaining statutory registers, drafting circular resolutions and liaising with directors.
  • Good interpersonal skills, working closely with various business owners within M&G, affiliates in London and Luxembourg, and internal / external Company Secretarial to ensure that statutory filings / reporting to Registrar of Companies are done on time and properly in the relevant jurisdictions.
  • Work collaboratively with colleagues and take personal accountability to maintain and enhance controls you are responsible for to support improvement of the overall control environment, customers outcomes and a reduction in M&G's operational risk.

Key Knowledge, Skills & Experience:

  • Familiarity and experience with the relevant legislations and regulations in Singapore and the broader Asia region
  • Possesses minimum 5 years' relevant experience related to corporate secretarial function
  • Able to work independently; be conscientious, meticulous and organised
  • Be a team player with ability to work with colleagues from different functions and business units, and in a culturally diverse environment.
  • Diploma/Degree holder/Possess or pursuing ICSA qualification.

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