Secretary (PA)
3 weeks ago
Job Description:
• Report to the Managing Director, support with diary and administration management
• Schedule internal and external meetings
• Support with preparing documents (agendas and presentations)
• Organise team meetings, and track actions following the meetings
• Coordinate travel arrangements, including flights, accommodation and transportation
• Coordinate and prepare materials for meetings and presentations with accuracy and timeliness
• Prepare and distribute reports and other documents as required
• Assist in organizing and coordinating internal and offsite events
• Coordinate events, attend offsite meetings and support as needed (minutes and actions)
• Manage confidential projects and provide support for personal work on an ad-hoc basis
Job Requirement:
• Minimum Bachelor’s Degree in Business Administration or equivalent.
• 3-5 years of experience as a Personal Assistant/Secretary/Executive Assistant
• Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines
• Exceptional attention to detail and accuracy
• Excellent communication skills, both written and verbal, with the ability to interact professionally and effectively with all levels of the organization
• Flexible and adaptable to work in a fast-paced, dynamic environment
• Strong interpersonal skills, with the ability to build relationships and work effectively within a team
• Proactive and resourceful in problem-solving and taking initiative
• Able to maintain confidentiality and handle sensitive information with discretion and professionalism
Tell employers what skills you have
Customer Service Skills
Excellent Communication Skills
Microsoft Office
Microsoft Excel
Due Diligence
Travel Arrangements
Interpersonal Skills
Administration
Adaptable
Administration Management
Accounting
Attention to Detail
Transportation
Communication Skills
Administrative Support
Regulatory Requirements
Able To Work Independently
Ability to Prioritize
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