Manager (Office Administration), Department of Strategy and Policy

3 weeks ago

Singapore NATIONAL UNIVERSITY OF SINGAPORE Full time
Roles & Responsibilities

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

1. Faculty Recruitment, Appointment/Re-appointments/Promotions

  • Manage the end-to-end process of faculty recruitment, including advertisement, candidate coordination, and appointment formalities
  • Handle faculty re-appointments, contract renewals, and related administrative processes in compliance with university policies

2. Annual Review Exercise for Faculty/Adjunct Staff

  • Coordinate the annual performance review exercise for faculty and adjunct staff, ensuring timely submission and accurate documentation
  • Assist in gathering and compiling necessary data for evaluations, promotions, and contract renewals

3. Curriculum and Teaching Matters – Annual Teaching Allocation of Courses to Faculty Members

  • Plan and manage the annual teaching allocations, ensuring equitable distribution of courses among faculty members
  • Liaise with faculty and department heads to address teaching load concerns and make necessary adjustments
  • CMS System – Manage the submission of new course proposals
  • Compilation of Course Outlines – Consolidate and maintain course outlines for all programmes
  • CTC System – Update and maintain course information in the CTC System
  • Gather and compile course outlines from faculty for submission to programme offices
  • Prepare and distribute the semester class schedule to faculty members

4. Financial Budgeting

  • Support financial planning and budget management, ensuring efficient allocation of resources within the department

5. PhD Student Admissions

  • Oversee the PhD student admission process with the PhD Coordinator and PhD Office, including application management, candidate shortlisting, and coordination of interviews

6. Faculty Teaching Evaluations

  • Validate Data Preparation for Student Feedback System per semester
  • Manage faculty teaching evaluations, ensuring timely distribution and collection of feedback
  • Compile and analyse evaluation results to support faculty development and performance assessments

7. Examination Matters

  • Coordinate examination-related processes, including scheduling, invigilation arrangements, and maintaining information in the CMIS System in coordination with the Undergraduate Studies Office

8. Maintain Department Secretary and Recruitment Emails

  • Monitor and manage the department’s secretary and recruitment email accounts

9. Other Assigned Duties

  • Perform additional tasks as assigned by the Head of Department or management to support departmental operations
Qualifications
  • A recognised University degree
  • At least 5 years of relevant work experience with significant exposure in a similar capacity, preferably in tertiary institutions

Job Requirements

  • Strong written and oral communication skills with a structured mindset
  • Meticulous, able to multi-task and prioritize work issues
  • Team player with good interpersonal skills and a service-oriented mindset
  • Display a consistent proactive attitude toward resolving requests from stakeholders
  • Possess a natural ability to communicate and engage fellow peers, colleagues, and faculty members to share relevant information in building a collaborative environment within the Department
  • Aptitude to handle sensitive and confidential matters of the Department
  • IT Savvy, proficient in Microsoft Office suite of software (including Excel, PowerPoint, Outlook and Word Document)

Tell employers what skills you have

Outlook
Microsoft Office
Budget Management
Financial Planning
PowerPoint
Application Management
Budgeting
Faculty Development
CMS
Scheduling

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